Records Clerk - Part-Time

City of Blue Springs; Blue Springs (MO); On-site; USD 32,000 - 46,000; Full time

Job summary

The City of Blue Springs Police Department seeks a Records Clerk to organize reports for officers and the public, support Sunshine Law requests, and process licenses and background checks.

You will review reports in Zuercher, log subpoenas, assist customers in the lobby, and ensure accurate data in state systems while upholding retention policies and equal opportunity requirements.

Qualifications

• Education - High school diploma or equivalent.
• Experience - Six months to one year in basic bookkeeping, data entry, or related field preferred.
• Skills - Proficiency with general office equipment, typing, filing, and data entry; knowledge of MS Office.
• Mental/communication abilities - Able to interact with the public and perform tasks with minimal supervision.
• Physical requirements - Sit for long periods; lift up to 25 pounds occasionally; operate office tools.

Responsibilities

• Review and ensure accuracy of reports within the records system.
• Log and distribute subpoenas to officers and duplicate reports for officers and the public.
• Answer phones, assist lobby customers, and provide building directions and contacts.
• Verify names, addresses, DOB, and SSN in the records system; perform input as needed.
• Submit motor vehicle crash reports to STARS and report crime data to the appropriate system.
• Issue private security licenses and liquorID cards; provide background checks/letters.
• Maintain retention schedules and comply with state requirements.

Skills

Data entry

Typing

Filing

Communication

Basic bookkeeping

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

As a Records Clerk at the Blue Springs Police Department, you will ensure all reports are in order for easy accessibility for both Police Officers and the general public. In this role, you will assist customers and run reports to fulfill Sunshine Law requests, Liquor License, and Private Security Applications.

DUTIES & RESPONSIBILITIES

1. Reviews reports within Zuercher for accuracy and content.

2. Logs and distributes Subpoenas to officers.

3. Responsible for duplicating reports for the officers and the general public.

4. Answers phones and provides callers with information pertaining to reports. Assist customers in the lobby with directions and contacts throughout the building. Handles individual background investigations for business and public.

5. Helps maintain the master name file of the records management system. Responsible for verification of names, addresses, date of birth and social security updates into Zuercher.

6. Responsible for verification of older reports and their content into Zuercher, completing the necessary input when applicable.

7. Responsible for submission of motor vehicle crash reports from the appropriate program to the Statewide Traffic Accident Reporting System (STARS) program maintained by the Missouri State Highway Patrol.

8. Responsible for the accurate reporting of crime data into the appropriate crime reporting system.

9. Issues private security licenses and liquor identification cards. Provides Background checks/letters for individuals and employers.

10. Enters A.I.R.S. into State DWITS system.

11. Maintains our reports according to the State of Missouri Retention Schedule.

GENERAL QUALIFICATIONS:

• Education and Special License(s)/Certifications - High school diploma or equivalent.
• Experience - Six months to one year of experience in basic bookkeeping, data entry, or related field preferred.
• Skills - Skill in operating general office equipment and computers. Skill in typing, filing and data entry. Knowledge of general office procedures. Knowledge of Microsoft Office products.
• Mental Requirements - Ability to operate standard office equipment. Ability to communicate effectively and interface with the general public. Ability to accomplish assigned tasks with minimum supervision.
• Physical Requirements - Must be able to sit for prolonged periods; must be able to listen to normal conversation; must be able to walk occasionally, and use hands and fingers to operate, handle, or feel objects, tools, or controls; must be able to reach with hands and arms; must be able to have vision sufficient to see close up and have the ability to adjust focus; and, must be able to occasionally lift up to 25 pounds and transport it 15 feet.
• NIMS – Must be able to pass the NIMS 100 and 700 series tests.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. These conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

The City of Blue Springs is an organization that strives to embrace the spirit of inclusion, diversity, equity, and accessibility. We are an equal opportunity employer committed to building an inclusive and barrier-free environment in which all individuals have access to the City's facilities. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.