Records Clerk I (Civil Circuit-County)

Office of the Clerk & Comptroller; Dade City (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Office of the Clerk & Comptroller in Florida is seeking a Records Clerk I/II who will perform clerical work under general supervision. The role involves processing documents and files, verifying classifications, handling cashiering functions as needed, and delivering courteous customer service in accordance with department policies.

Some meetings may require early morning or evening attendance and occasional travel between New Port Richey and Dade City.

Responsibilities

• Assists with the preparation of weekly calendars with multiple Court Orders or Judgments, record searches, and procurement of evidence for court hearings.
• Provides customer assistance to individuals requesting non-technical information.
• Receives documents for filing; verifies, classifies, sorts, and processes according to departmental policies and procedures.
• Performs cashiering functions as needed.
• Provides courteous and professional customer service.
• Generates correspondence, notices, and reports according to established policies and practices of assigned area.
• Conducts research of records/files for information, redacting, retentions, or destruction related to assigned area.
• Scans/images and indexes documents according to departmental procedures.
• Prepares meeting agendas or packets of related information.
• Attends meetings and take minutes. Some meetings will require an adjustment to normal work hours to attend early morning or evening meetings.
• Travel between New Port Richey and Dade City is required as needed.

Job description

Examples Of Duties (Essential Functions)

Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

General Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

Under general supervision perform clerical work requiring application of various work methods, procedures, policies, practices and departmental functions related to the processing of documents and files according to four levels of increasing responsibility, complexity, and pay grades. The Records Clerk positions may be part of the Task-Based or Points-Based Career Progression Plans. For new hire initial placement, this position is historically filled at a Level I.

Examples Of Duties (Essential Functions)

Records Clerk I

May Include Any Of The Following

• Assists with the preparation of weekly calendars with multiple Court Orders or Judgments, record searches, and procurement of evidence for court hearings.
• Provides customer assistance to individuals requesting non-technical information.
• Receives documents for filing; verifies, classifies, sorts, and processes according to departmental policies and procedures.
• Performs cashiering functions as needed.
• Provides courteous and professional customer service.
• Generates correspondence, notices, and reports according to established policies and practices of assigned area.

Records Clerk II

• Conducts research of records/files for information, redacting, retentions, or destruction related to assigned area.
• Scans/images and indexes documents according to departmental procedures.
• Prepares meeting agendas or packets of related information.
• Attends meetings and take minutes. Some meetings will require an adjustment to normal work hours to attend early morning or evening meetings.
• Travel between New Port Richey and Dade City is required as needed.