RECORDS CLERK (4498)

Phoenix Union High School District 210; United States; On-site; USD 21,000 - 30,000; Full time

Job summary

Phoenix Union High School District 210 is seeking a Records Clerk to verify and maintain student records, input registration packets, and update student information in the SIS. The role includes reception duties and ensuring confidentiality in handling student records.

Essential tasks include greeting visitors, processing registration documents, immunization record-keeping, and data entry to support accurate cumulative folders and district reporting. Collaboration with school staff is required.

Qualifications

• High School diploma or GED; 1 year clerical experience or equivalent.
• Ability to enter data accurately and timely.
• Knowledge of basic computer usage and data management.

Responsibilities

• Greet and direct visitors at the registration office and answer inquiries.
• Enter and verify registration documents and immunization records in the SIS.
• Maintain student folders and file documents in the cumulative folder.
• Assist at the receptionist desk and provide general clerical support.
• Transmit student information to other schools when requested, while protecting confidentiality.

Skills

Data entry speed

Customer service

Record keeping

Communication

Time management

Teamwork

Education

High School diploma or GED

Tools

Microsoft Office

Student Information System (SIS)

Job description

• Position Type: Classified Support Staff/ RECORDS CLERK

The Records Clerk verifies and maintains student records to ensure that the student cumulative folders are accurate and up to date. Inputs registration packets and updates student information in the computer system. Provides general customer service at the reception desk.

ESSENTIAL FUNCTIONS

• Greets and directs visitors at the registration office courteously; responds to a variety of questions and requests in a timely manner. Answers multiple phone lines; transfers calls and screens calls.
• Works as a team with other registration staff to verify all required registration documents are entered into the student information system and in compliance with district and state guidelines.
• Performs general clerical functions, maintains student folder, distributes registration packs. Assists at the receptionist desk daily.
• Works in conjunction with school nurse to ensure all students are compliant with immunizations, per state guidelines and assists with reports for yearly audit of student immunizations. Inputs computerized immunization records and emergency information on all incoming students.
• Accepts and reviews incoming registration packets; verifies all necessary documents are complete; scans and files all documents into students' cumulative folder.
• Enters and maintains computerized data into student profiles to include immunization records, birth certificates, and emergency information. Transmits student information to other schools, as requested.
• Distributes letters to parents for students missing immunization records, birth certificates, or other necessary information.
• Maintains and files information in the student cumulative folder located in the campus registration office.
• Responsible for data entry of student handbook: weapons policy, internet authorization form, directory, dress code policy, etc. into the student information system.
• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.
• The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

• High School diploma or GED equivalent; AND one years of clerical experience; OR an equivalent combination of education, training, and experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Skill in maintaining accurate records and filing systems.
• Ability to type and enter data with speed and accuracy at a rate required to perform functions effectively.
• Knowledge of basic computer usage associated with job function.
• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.
• Skill in researching and compiling data for reports, presentations, and technical documents.
• Ability to follow verbal and written instructions and procedures.
• Ability to communicate effectively both verbally and in writing.
• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.
• Commitment to create and sustain a thriving learning and working environment for students and staff.
• Ability to establish and maintain effective working relationships.
• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment.

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students, the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at: