OFFICE ASSISTANT, SR (2777) *RE-ADVERTISED*

Phoenix Union High School District 210; South Mountain (TX); On-site; USD 19,000 - 30,000; Full time

Job summary

Phoenix Union High School District 210 is seeking a Senior Office Assistant to perform clerical duties, operate standard office equipment, and assist students, parents and staff. The role requires accuracy in data entry, strong organizational skills, and discretion with confidential information.

The candidate will provide information about district programs, manage correspondence, and support purchasing, budgeting and payroll processes as needed.

Qualifications

• High school diploma or GED required.
• Two years general clerical experience preferred.
• Ability to type accurately.
• Ability to take dictation.
• Ability to communicate effectively in English, both written and verbal.

Responsibilities

• Performs a variety of clerical duties and operates office equipment.
• Provides information about programs and procedures to students, parents and the public.
• Maintains records and filing systems; updates files and staff/student records with confidentiality.
• Greets visitors, answers phones, and assists students, parents, teachers, staff and visitors.
• Prepares letters, emails, reports and district forms; handles mailings as needed.
• Reviews materials for accuracy and conformance to district policies.
• Maintains inventory and handles requisitions and purchases as needed.
• Schedules meetings and events; supports district/public relations.

Skills

Typing

Dictation

Office equipment

English communication

Record keeping

Customer service

Education

High School diploma or GED

Tools

Office software

Job description

OFFICE ASSISTANT, SR (2777) **RE-ADVERTISED** JobID: 16395

ESSENTIAL FUNCTIONS

• Performs a variety of clerical duties related to the function/program to which assigned. Operates general office equipment (e.g., computer, copier). Exercises discretion within campus policies and procedures.


• Provides information regarding programs and procedures to students, parents and public according to prescribed procedures.


• Maintains accurate records and filing systems; updates files, student and staff records including evaluations, and other specialized records related to the function/program to which assigned. Maintains high levels of confidentiality.


• Greets visitors in a professional and friendly manner, answers telephones and transfer calls as deemed appropriate; assists students, parents, teachers, staff and visitors.


• Creates correspondence, writes and responds to emails, processes data entry, types letters, memorandums, reports and other documents. Completes and submits district forms. Prepares and handles department mailings as needed.


• Reviews and edits materials for accuracy, completeness, and conformance to District policies and procedures.


• Maintains and purchases inventory and supplies. Prepares and handles requisitions, processes receipt of products and supplies, verifies budget codes for purchasing, accounts payable and payroll as needed.


• Schedules and coordinates meetings and events.


• Supports the relationship between the Phoenix Union High School District and the public by demonstrating courteous and professional behavior when interacting with students, parents, visitors, and school staff; maintains absolute confidentiality of work-related issues, client records, and school information; follows Governing Board Policies; performs all other related duties as required or assigned.

The above essential functions are intended to represent only the key areas of responsibilities and not a comprehensive listing of all functions and duties performed by incumbents of this class.

REQUIRED QUALIFICATIONS

• High School diploma or GED equivalent; AND two years of general clerical experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• Ability to type with accuracy at a rate required to perform functions effectively.


• Ability to take dictation with accuracy at a rate required to perform functions effectively.


• Ability to operate office equipment, including computers and computer software.


• Ability to communicate effectively in English both verbally and in writing with students, parents and staff.


• Ability to create and maintain accurate records and compile reports.


• Knowledge of related District and Program policies and procedures.


• Skill in understanding, explaining, and applying relevant rules, regulations, policies, and procedures.


• Skill in researching and compiling data for reports, presentations, and technical documents.


• Ability to follow verbal and written instructions and procedures.


• Ability to provide excellent customer experiences, including but not limited to interacting tactfully and courteously with the public.


• Commitment to create and sustain a thriving learning and working environment for students and staff.


• Ability to establish and maintain effective working relationships.


• Ability to use initiative within organizational policies, procedures and guidelines.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

• Work is performed in a standard office environment.

The Board is committed to a policy of nondiscrimination in relation to race, color, religion, sex, age, national origin, disability or sexual orientation, as well as gender identity, gender expression and immigration status. This policy will prevail in all matters concerning staff members, students and the public, educational programs and services, and individuals with whom the Board does business. Any person who believes he or she has been subjected to discrimination, harassment or retaliation on the basis of any protected reason other than disability may file a complaint under Administrative Regulation JB-R, or may contact the Superintendent's designee, the District Hearing & Compliance Officer at: