Records Clerk

Cityofhinesville; Hinesville (GA); On-site; USD 31,000 - 37,000; Full time

Job summary

City of Hinesville is seeking a Records Clerk to support the Police Department with clerical and records duties. The role handles day-to-day Records Section operations, ensuring accuracy of reports and data retrieval for official use.

The position requires reading, writing, basic math, and high school level skills, with opportunities to handle statistical data and report dissemination for various agencies.

Qualifications

• Must read, write, and perform basic math at a level commonly associated with high school.
• Experience maintaining records and preparing reports.
• Proficiency with standard office equipment (computer, fax, copier).

Responsibilities

• Manages the day-to-day operations of the Records Section.
• Tracks, verifies, reports, and corrects the accuracy and completeness of police reports.
• Retrieves information from the records management system for police use.
• Compiles statistical data for reports, including NIBRS, and provides vehicle and traffic data.
• Verifies and updates criminal history information per Georgia CJ standards.
• Conducts records checks for local, state, and federal agencies.
• Disseminates reports to agencies, officials, and the public.
• Turns in monies collected for reports to City Hall.
• Prepares a daily reading file of all reports for leadership.
• Performs duties of Administrative Secretary in their absence.

Skills

Records management

Clerical skills

Data entry

Attention to detail

Education

High school diploma

Tools

Computer

Fax

Copier

Job description

The City of Hinesville is acceptingapplications for the position of Records Clerk. This position is responsible for providing clerical and recordssupport to the Hinesville Police Department.

Major responsibilities include:

• Manages the day-to-day operations of theRecords Section.
• Tracks,verifies, reports, and corrects the accuracy and completeness of variouspolice reports.
• Retrievesinformation from the records management computer system for official useby members of the police department.
• Compilesstatistical data for various reports, including NIBRS; provides motorvehicle accident data and traffic citation data to the Department ofHighway Safety.
• Verifiesand updates criminal history information according to the policies andprocedures of the Georgia Crime Information Center.
• Conductsrecords checks for local, state, and federal law enforcement agencies.
• Compiles,copies, and disseminates reports for various local, state, and federalcriminal justice agencies and officials, defense attorneys, policeofficials, insurance agencies, the media, and authorized members of thepublic.
• Turn inmonies collected for reports to City Hall.
• Prepares adaily reading file of all reports for the Chief of Police, CriminalInvestigations Division and Captain – Administrative Services.
• Performssome of the duties of Administrative Secretary, in his or her absence.

§ Skillin maintaining accurate records and preparing reports.

§ Skillin performing basic mathematical calculations.

§ Skillin utilizing such modern office equipment as a computer, fax, and copier.

§ Skillin oral and written communication and interpersonal relations.

§ Abilityto organize work for maximum efficiency.

Applicants must be able to read, write and performmathematical calculations at a level commonly associated with the completion ofhigh school or equivalent. Minimum starting salaryis $36,949.82 plus excellent benefits. The position closes on August 31, 2026.

THE CITY OF HINESVILLE IS AN EQUALOPPORTUNITY EMPLOYER