Records Clerk

21AIR; Greensboro (AL); On-site; USD 36,000 - 58,000; Full time

Job summary

21AIR is seeking a detail-oriented Records Data Entry Clerk to join our Records Department in Greensboro. You will maintain aircraft maintenance records, ensure regulatory compliance, and collaborate with QA, Maintenance, and other teams in a fast-paced aviation environment.

The ideal candidate has strong data entry skills, exceptional attention to detail, and the ability to work well in a team. A high school diploma is required, with preferred associate degree or higher.

Qualifications

• Requires attention to detail and strong organizational skills.
• Experience with data entry and maintaining records.
• Ability to work with multiple departments in a fast-paced aviation environment.
• Excellent verbal and written communication skills.
• Authorized to work in the United States.

Responsibilities

• Review and process aircraft maintenance records for accuracy and compliance.
• Enter and maintain maintenance data in the tracking system.
• Identify discrepancies and coordinate corrective actions.
• Process component removals and installations updates.
• Scan, upload, and organize documents in SharePoint.
• Collaborate with QA and Maintenance to retrieve records as needed.
• Support audits, inspections, and compliance initiatives.
• Complete special projects as assigned by Records Manager.

Skills

Data entry

Attention to detail

Organizational skills

Teamwork

Communication

Microsoft Office

Education

High School Diploma

Associate degree or higher

Tools

Maintenance Tracking System

SharePoint

Job description

Description

Position Overview

We are seeking a detail-oriented and organized Records Data Entry Clerk to join our Records Department. This position plays a vital role in maintaining accurate aircraft maintenance records and supporting regulatory compliance. The ideal candidate will possess strong data entry skills, exceptional attention to detail, and the ability to work collaboratively with multiple departments in a fast-paced aviation environment.

Key Responsibilities

• Review and process aircraft maintenance records for accuracy, completeness, and compliance.
• Enter and maintain maintenance data within the company's Maintenance Tracking System.
• Identify discrepancies, missing information, and incomplete records, and coordinate corrective actions as necessary.
• Process aircraft component removals and installations, including updating time-controlled components.
• Scan, upload, and organize documents within the company's SharePoint system.
• Research and resolve unmatched or inconsistent aircraft and component data.
• Collaborate with Quality Assurance, Maintenance, and other departments to retrieve and provide records as needed.
• Support records audits, inspections, and compliance initiatives.
• Complete special projects and additional duties as assigned by the Manager of Records.

Requirements

Required Qualifications

• High School Diploma
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Intermediate to advanced computer skills, including data entry proficiency.
• Ability to work effectively in a team environment and meet deadlines.
• High level of integrity, professionalism, and confidentiality.
• Ability to pass a pre-employment drug screening and criminal background check.
• Must be authorized to work in the United States.

Preferred Qualifications

• Associate degree or higher.
• Previous experience in aviation records, document control, records management, data entry, or administrative support.

Physical Requirements

• Ability to lift and carry up to 15 pounds.
• Ability to sit and work at a computer for extended periods.
• Ability to handle both electronic and physical records.
• Ability to stand, bend, and reach to retrieve and maintain files or access records storage areas.

Key Competencies

• Attention to detail
• Organizational skills
• Data accuracy and integrity
• Time management
• Problem-solving abilities
• Teamwork and collaboration
• Effective communication