Records Clerk

Delaware, County of (OH); Delaware (OH); On-site; USD 2,908,000 - 3,025,000; Full time

Job summary

Delaware County Sheriff's Office in Ohio is seeking an administrative specialist to support law enforcement operations. The role involves processing NCIC/LEADS entries, data entry, and handling legal documents for the Sheriff’s Office.

The division operates around the clock and requires shift work, including holidays and weekends, with potential future overnight hours. A valid Ohio Driver’s License and clean criminal record are required, plus ability to obtain LEADS/NCIC certification.

Qualifications

• Familiar with NCIC/LEADS operations and data entry.
• Experience with clerical tasks and document handling.
• Ability to prepare reports and audit materials.

Responsibilities

• Process/enter NCIC/LEADS data and files.
• Run LEADS/NCIC requests for investigations.
• Prepare and participate in LEADS/NCIC audits and validations.
• Handle filing, scanning, posting and maintaining documents.
• Distribute information and reports internally and to the public on request.
• Enter protection orders and warrant information in systems.

Skills

Data entry

NCIC/LEADS

Clerical tasks

Document handling

Tools

LEADS/NCIC system

Job description

*Target Hiring range is $21.11 -$21.96*

Incumbent works closely with the administrative and support divisions and is responsible for a variety of administrative, secretarial and clerical duties, including but not limited to assisting law enforcement personnel by processing NCIC/LEADS entries, data entry, and processing of necessary reports and legal documents for the Sheriff’s Office.

This division operates 16 hours a day, 7 days a week. This will require shift work, working holidays, and weekends. This position may include third shift/overnight hours in the future.

Must have a valid Ohio Driver’s License and a clean criminal record. Ability to obtain and maintain LEADS/NCIC operation certification.

ESSENTIAL JOB FUNCTIONS:

• Processes/enters data and files NCIC/LEADS information
• Runs LEADS/NCIC computer requests for law enforcement personnel as needed for investigations
• Prepares and participates in LEADS/NCIC audits and monthly validations
• Receives, enters, files, sorts, scans, posts and maintains documents, log forms and records, including Sheriff’s Office reports, traffic citations and correspondences
• Distributes information as necessary
• Distributes Sheriff’s Office reports internally and to the public upon request
• Enters protection orders and warrant information into necessary computer systems
• Completes warrant checks as necessaryPicks up and delivers reports, correspondence and legal documents to local courts and agency
• Performs typing, word processing and related computer operations
• Processes and distributes incoming and outgoing documents and correspondences
• Completes monthly reports as necessary
• Inventories and stocks necessary office supplies
• Handles public inquiries Answers and directs telephone calls
• Faxes and copies materials as requested
• Other duties as assigned by the Sheriff or designee