Records Clerk

Goldberg Segalla LLP; Buffalo (NY); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

401(k) plan

Flexible spending

Job summary

Goldberg Segalla LLP is seeking a Records Clerk to support the Records team in Buffalo, NY. This role focuses on maintaining and organizing legal records, ensuring confidentiality and compliance with firm standards.

Responsibilities include classifying documents, filing accurately, handling inquiries from legal staff, and processing records received via secure methods. The position emphasizes teamwork and the ability to work independently as needed.

Qualifications

• Proficiency in English communication.
• Strong organization and time management.
• Able to work well in a team environment.
• Maintains confidentiality of information.
• Ability to work independently within guidelines.

Responsibilities

• Identify document types and manage them according to procedures.
• Title and file records in the firm’s records repository.
• Respond to inquiries from legal staff regarding files and records.
• Process and save records received via CD, USB, or secure link.
• Maintain confidentiality of all firm records and files.
• Box and inventory closed files for offsite storage as needed.
• Assist in other office duties as assigned.

Skills

English communication

Organization

Teamwork

Confidentiality

Independent work

Job description

Goldberg Segalla is a national civil litigation law firm that represents major national and regional companies and insurance carriers in all aspects of business counseling, risk assessment and dispute resolution including representation in various types of claims, controversies and litigation involving personal and other injuries, property damage, contract disputes and business torts. While our Am Law 200 and Chambers ranked firm employs more than 1,000 people, we operate as one tight-knit and highly collaborative team.

POSITION SUMMARY: We are seeking a detail-oriented and organized Records Clerk to assist the Records team. The Records Clerk is responsible for managing and maintaining legal records, ensuring accuracy, confidentiality, and compliance with legal standards.

ESSENTIAL JOB FUNCTIONS:

• Identify various document types to manage them in accordance with specific procedural requirements
• Accurately title and file records into the firm’s records repository in accordance with established filing systems.
• Respond to inquiries from legal staff concerning files and records
• Process and save records received via CD, USB, or secured link
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm records and files
• Box and inventory closed files for offsite storage as necessary
• Assists in all other office duties as assigned

REQUIRED SKILLS/ABILITIES & EXPERIENCE:

• Regularly required to clearly communicate and exchange information in English
• Strong organization and time management skills
• Regularly required to observe and assess data and documents, in printed form and on computer screens
• May be requested to work beyond normal work hours and weekends for special projects
• Works well in a team environment
• Ability to work independently within general guidelines and minimal supervision
• Ability to recognize the need for confidentiality of information and to maintain such confidences
• Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature

PHYSICAL REQUIREMENTS:

• Regularly required to physically operate routine office equipment such as telephones, computers, copiers, printers, fax machines, etc.
• Regularly required to sit for extended periods of time.
• May be required to move objects up to 50 lbs. from one level to another from time to time.

Benefits:

The hourly range for this position is $18- $21.00. Actual pay may be adjusted based on experience and other job-related factors permitted by law. This position also offers bonuses, and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

OUR COMMITMENT:

Goldberg Segalla is committed to building a workplace where talented people from different backgrounds, experiences, and perspectives can succeed, grow, and lead – together. With a broad national footprint and strong market presence, Goldberg Segalla offers the scale of a growing national firm with a small firm’s connective culture.

Join #TeamGS today.

Department: Records
This is a full time position