Unit Financial Administrator IV

University-of-Louisville; Louisville (TN); On-site; USD 69,000 - 103,000; Full time

Job summary

The University of Louisville seeks a Unit Financial Administrator IV to provide strategic financial support across multiple units, including budgeting, accounting, grants management, and financial reporting. You will ensure compliance with sponsor requirements and act as a liaison to improve processes and financial operations.

You will collaborate with departments and external partners, delivering data-driven analyses, supporting leadership with insights, and maintaining audit-ready documents

Qualifications

• Bachelor's degree in Accounting, Finance or a related field with six years of relevant experience or equivalent combination.
• Experience with ERP systems, data analysis, and financial reporting is preferred.

Responsibilities

• Manage budgeting, financial reporting, revenue tracking, and variance analysis for assigned units.
• Monitor and report on account reconciliations, grants, payroll allocations, and procurement activities.
• Support grant and sponsored program activities, including budget prep, monitoring expenditures, and award closeout docs.
• Oversee billing and accounts receivable processes, ensuring timely collections and accurate terms.
• Serve as a liaison between departments, research teams, and finance leadership to improve financial operations.

Skills

Advanced Excel

Data analysis

ERP systems

Education

Bachelor's degree in Accounting, Finance or related field

Tools

ERP software

Data reporting platforms

Job description

Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R109172

Minimum Requirements

Bachelor's degree in Accounting, Finance or a related field and six (6) years of relevant experience or an equivalent combination of education and experience.

Grade

Grade 8 (Salaried)

Position Description

The University of Louisville is seeking to hire a Unit Financial Administrator IV. The position provides comprehensive and strategic financial support across multiple units, including budgeting, account reconciliation, grant management, revenue tracking, and financial reporting. The role ensures compliance with institutional and sponsor requirements, supports leadership with data-driven analysis, and serves as a key liaison between departments, research teams, and external partners to maintain accurate financial operations and improve processes.

Essential Duties and Responsibilities

• Manage budgeting, financial reporting, revenue tracking, and variance analysis for assigned units or programs.
• Monitor and report on regular reconciliation of accounts, grants, payroll allocations, and procurement activities, resolving discrepancies and ensuring compliance with policies and sponsor requirements.
• Support grant and sponsored program activities, including budget preparation, monitoring expenditures, effort reporting, and award closeout documentation.
• Oversee billing, accounts receivable processes, and review contract language to ensure accurate financial terms and timely collections.
• Serve as a liaison between departments, research teams, finance leadership, external partners, and central administrative offices to facilitate communication and problem-solving.
• Provide data analysis, reporting, and financial guidance to leadership and stakeholders, recommending process improvements where needed.
• Maintain financial records and documentation, ensure audit readiness, and support year-end close and system access reviews.
• Model revenue (including tuition revenue) including factors that impact it (enrollment, retention, etc.).
• Develop proformas, market analysis, and support for new programs.
• Perform additional duties as assigned.

Preferred Qualifications

• Experience working in higher education, healthcare finance, research administration, or grant-funded environments.
• Demonstrated proficiency with financial systems, enterprise resource planning (ERP) tools, and data-reporting platforms.
• Advanced Excel skills, including data analysis, pivot tables, and complex formulas.
• Complex modeling, proforma development, and market analysis experience.

Competencies

• Demonstrates strong understanding of budgeting, reconciliation, financial analysis, and the ability to interpret complex data that impacts financial data.
• Applies critical thinking to identify trends, resolve discrepancies, and recommend process improvements.
• Ensures accuracy in financial records, documentation, reporting, and compliance requirements.

Target Compensation

Maximum: $103,067.00

Minimum: $68,711.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].

The University of Louisville is committed to being a great place to work, learn and invest. It is a place where you will thrive in a community of inclusivity, cultivate your innovative power and work where you’ll discover your purpose.