Records and Information Management Specialist - DEHE Administration

Alaska Native Tribal Health Consortium (ANTHC); Anchorage (AK); On-site; USD 60,000 - 85,000; Full time

Job summary

Alaska Native Tribal Health Consortium (ANTHC) seeks a Records & Information Management Specialist to lead full lifecycle management of division records and spearhead digital conversion initiatives. The role requires coordinating with stakeholders, standardizing naming conventions, and maintaining SharePoint-driven guidelines.

You will train staff on policies, manage contractors, and produce routine reports while ensuring compliance with retention policies.

Qualifications

• Bachelor's degree in Business Administration, Records Management, Information Systems, or related field.
• At least three years of professional records management experience.
• Experience with SharePoint preferred; CRA certification preferred.

Responsibilities

• Develops lifecycle management strategy for division records.
• Converts hard-copy records to digital files to reduce carbon footprint.
• Assesses gaps or inadequacies in records management controls and processes.
• Establishes standardized file naming convention and profiling; updates document management library.
• Provides orientation and cross-training on records management policies and procedures.
• Updates and maintains records management guidelines and SharePoint site.
• Manages records management contractor and vendor relationships; reviews delivery quality.
• Generates periodic disposition schedules and reports as needed.

Skills

Records management

SharePoint

Communication skills

Document tagging

Task prioritization

Education

Bachelor’s degree in Records Management/Info Systems

Tools

SharePoint

Job description

The Alaska Native Tribal Health Consortium is a non‑profit Tribal health organization designed to meet the unique health needs of Alaska Native and American Indian people living in Alaska. In partnership with the more than 171,000 Alaska Native and American Indian people that we serve and the Tribal health organizations of the Alaska Tribal Health System, ANTHC provides world‑class health services, which include comprehensive medical services at the Alaska Native Medical Center, wellness programs, disease research and prevention, rural provider training and rural water and sanitation systems construction.

ANTHC is the largest, most comprehensive Tribal health organization in the United States, and Alaska’s second‑largest health employer with more than 3,100 employees offering an array of health services to people around the nation’s largest state.

Our vision: Alaska Native people are the healthiest people in the world.

ANTHC offers a competitive and comprehensive Benefits Package for all Benefit Eligible Employees, which includes:

• Medical Insurance provided through the Federal Employee Health Benefits Program as a Tribal Employee, with over 20 plans and tiers.
• Cost-Share Dental and Vision Insurances
• Discounted Pet Insurance
• Retirement Contributions with Pre-Tax or Roth options into a 403(b).
• 401(a) ANTHC Retirement Plan: After one year of employment, ANTHC will begin making matching contributions of up to 5% of your eligible pay, based on your own contributions. In addition, you may be eligible for an annual discretionary contribution of up to 3% from the employer.
• Paid Time Off starts immediately, earning up to 6 hours per pay period, with paid time off accruals increasing based on years of service.
• Eleven Paid Holidays
• Paid Parental Leave or miscarriage/stillbirth eligibility after six months of employment
• Basic Short/Long Term Disability premiums, Accidental Death and Dismemberment (AD&D) Insurance, and Basic Life Insurance are covered 100% by ANTHC, with additional options for Short-Term Disability Buy-Up Coverage and Voluntary Life for yourself and your family members.
• Flexible Spending Accounts for Healthcare and Dependent Care.
• Ancillary Cash Benefits for accident, hospital indemnity, and critical illness.
• On-Site Child Care Facility with expert-designed classrooms for early child development and preschool.
• Employee Assistance Program with support for grief, financial counseling, mental/emotional health, and discounted legal advice.
• Tuition Discounts for you and your eligible dependents at Alaska Pacific University.
• On-Site Training Courses and Professional Development Opportunities.
• License and certification reimbursements and occupational insurance for medical staff.
• Emergency Travel Assistance
• Education Assistance or Education leave eligibility
• Discount program for travel, gym memberships, amusement parks, and more.

Visit us online at www.anthc.org or contact Recruitment directly at [e-mail].

Alaska Native Tribal Health Consortium has a hiring preference for qualified Alaska Native and American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

Summary

Under general supervision, Records & Information Management Specialist plans, organizes, and implements records management activities in accordance with records maintenance and retention policies.

Responsibilities

• Develops and maintains strategy for full life-cycle management of Division’s records regardless of media type. May include, but not limited to, information inventory of library archive holdings, online catalog of library books, electronic media collection, etc.
• Converts hard copy records to digital files to reduce organization’s carbon footprint. Coordinates file retention and file management plans with internal stakeholders.
• Conducts assessment and addresses gaps or inadequacies in records management controls and processes.
• Establishes standardized file naming convention and profiling for Division and implements necessary updates in document management library.
• Provides orientation and cross training of new and existing employees and users on records management policies and procedures and records management technologies.
• Updates and maintains records management internal guidelines and SharePoint site. Coordinates the review and updates of division internal guidelines.
• Manages records management contractor and vendor relationships including, but not limited to, developing scopes of work, conveying concepts and business practices, accepting and monitoring delivery orders, setting schedules, and reviewing final product quality.
• Assigns and enforces disposition schedules and generates periodic reports as necessary or as requested.

Other Information

Performs other duties as assigned or required.

KNOWLEDGE And SKILLS

• Knowledge of best practices, principles, tools, and techniques of records management.
• Knowledge of records management systems and applications.
• Knowledge of principles of archives management and records management practices
• Knowledge of SharePoint site management and best practices (document libraries, developing lists, and sites)
• Skill in oral and written communication.
• Skill in cataloguing files with appropriate tags for ease of reference
• Skill in assessing and prioritizing multiple tasks, projects and demands.
• Skill in developing and maintaining online databases.
• Skill in establishing and maintaining cooperative working relationships with employees.
• Skill in operating a personal computer utilizing a variety of software applications

MINIMUM EDUCATION QUALIFICATION

A Bachelor's degree in Business Administration, Records Management/Information Systems or related field. Progressively responsible professional work-related experience, education, or training may be substituted on a year-for-year basis for college education.

Minimum Experience Qualification

• Non-supervisory - Three (3) years professional work experience in records management and working with document management systems. An equivalent combination of relevant education and/or training may be substituted for experience.

MINIMUM CERTIFICATION QUALIFICATION

N/A

Preferred Education Qualification

N/A

Preferred Experience Qualification

Experience with SharePoint

Preferred Certification Qualification

Certified Records Analyst (CRA) through the Institute of Certified Records Managers (ICRM)