Records and Information Management Specialist

Centers for Disease Control and Prevention; Washington (District of Columbia); On-site; USD 80,000 - 110,000; Full time

Job summary

The Centers for Disease Control and Prevention (CDC) — National Institute for Occupational Safety and Health (NIOSH) seeks a GS-12 records management specialist. The position covers duties at Cincinnati, OH and Washington, DC, with locality-adjusted pay and federal employment benefits.

You will administer records management programs, implement policies, and ensure data integrity in compliance with National Archives and Records Administration (NARA) schedules.

Qualifications

• One year of specialized experience equivalent to GS-11 in federal service.
• Experience administering records and information management programs, including policy development and retention requirements.
• Experience developing or improving electronic records management systems, including document control, metadata, access workflow, data integrity and records retrieval.
• Evaluating records management operations for compliance and effectiveness, including assessments, deficiencies, corrective actions or improvements, and training.
• Documenting experience with clear, specific details and exact dates of employment; volunteer experience eligible for credit.

Responsibilities

• Administer records and information management programs.
• Develop or improve electronic records management systems, including metadata and access workflows.
• Evaluate compliance and effectiveness of records management operations.
• Provide guidance or training on records management practices and procedures.

Skills

Records management

Policy development

Data integrity

Process improvement

Training/mentoring

Job description

Summary

This position is located in the Department of Health and Human Services, Centers for Disease Control and Prevention, National Institute for Occupational Safety and Health (NIOSH), located in Cincinnati, Ohio; Washington, District of Columbia. Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

Duties

This position is located in the Department of Health and Human Services, Centers for Disease Control and Prevention, National Institute for Occupational Safety and Health (NIOSH), located in Cincinnati, Ohio; Washington, District of Columbia. Salary: The salary range indicated in this announcement will be adjusted to include locality payment for selected duty location. General Schedule locality pay tables may be found under Salaries & Wages.

Requirements

Applicants must demonstrate that they meet the Minimum Qualification requirements as noted below. ALL QUALIFICATION REQUIREMENTS MUST BE MET BY THE CLOSING DATE OF THIS ANNOUNCEMENT - 10/27/2026 Applicants must demonstrate that they meet the Specialized Experience requirements as noted below. In order to qualify for this GS-12 position: You must have one year specialized experience to perform successfully the duties of the position. To be creditable, specialized experience must have been equivalent to at least the GS-11 grade level in the Federal service (obtained in either the public or private sectors), performing ALL of the following: Administering records and information management programs, including developing and implementing policies, procedures, retention requirements, records control schedules, and disposition activities. Developing, implementing, or improving electronic records management systems, including document control, classification, metadata, access workflow, data integrity and records retrieval. Evaluating records management operations for compliance and effectiveness, including conducting assessments, identifying deficiencies, implementing corrective actions or process improvements and providing technician guidance or training. Evaluating federal records management operations for compliance and effectiveness with records control schedules issued by the National Archives and Records Administration (NARA), including conducting assessments and/or audits, identifying deficiencies, implementing corrective actions or process improvements and providing technician guidance or training. Documenting Experience: IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/YY to MM/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. For resume writing guidance, please visit the USAJobs Resource Center or view their video tutorial. In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the "percentage of times" the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. NOTE: Experience refers to paid and unpaid experience, including volunteer work done through national Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to gain employment. You will receive credit for all qualifying experience, including volunteer experience. If such experience is on a part-time basis, you must provide the average number of hours worked per week as well as the beginning and ending dates of the experience so it can be fully credited. Time-in-Grade Requirement: Under competitive merit promotion procedures, any individual who is currently holding, or who has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet "time-in-grade" requirements (have served 52 weeks at the next lower grade of the grade for which you are applying). You must include an SF-50 (you may need to submit more than one) that supports meeting this requirement with your application package. OPM Qualification General Policies Website www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-policies/#url=app All qualification requirements must be met by the closing date of the announcement.

Qualifications

Become a part of the Department that touches the lives of every American! At the Department of Health and Human Services (HHS) you can give back to your community, state, and country by making a difference in the lives of Americans everywhere. It is the principal agency for protecting the health of citizens. Join HHS and help to make our world healthier, safer, and better for all Americans.