Record Keeper, Contract Admin

WSB; Melissa (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401K with match

Paid time off

Paid holidays

Tuition reimbursement

Opportunities for professional growth

Job summary

WSB is seeking a Record Keeper to review, audit, and maintain highway construction project documentation to ensure compliance with state and federal regulations. The role supports project managers and contractors by preparing estimates, verifying completed work, and managing contract modifications in a fast-paced environment.

The position is office-based and requires working onsite at a WSB office up to five days per week, with occasional travel to support projects and stakeholder collaboration.

Qualifications

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Minimum of 5 years of TxDOT records-keeping experience.
• Previous highway construction inspection or support for architects/engineers preferred.
• Valid driver’s license with clean record and ability to operate a motor vehicle.
• Proficiency with Microsoft Office programs (Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive).
• Knowledge of SiteManager, Synchro, PowerPoint, Adobe Acrobat, and BlueBeam Revu preferred.

Responsibilities

• Review, audit, and maintain highway construction project records, including pay quantities, material testing reports, federal compliance items, and client documentation.
• Develop, review, and modify contract documents to reflect changes to original agreements.
• Monitor records for compliance with state and federal laws and regulations.
• Prepare monthly estimates for contractors and verify measurement and payment of completed work.
• Audit records for compliance with federal and state requirements.
• Provide final construction records and as-built drawings.
• Maintain communication with contractors and project managers to resolve conflicts and ensure timely completion of tasks.
• Perform other duties as assigned.
• May remain in stationary position for extended periods.

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Microsoft Office Suite

SiteManager

Synchro

PowerPoint

Adobe Acrobat

BlueBeam Revu

Job description

Forge ahead with WSB. WSB was founded on the understanding that culture drives results, and we've dedicated ourselves to the value of strong relationships, collaboration, and forward-thinking ideas. We've inspired each other to discover thoughtful and creative solutions that look beyond the needs of today to the opportunities of tomorrow. We invite you to forge ahead with us. The Record Keeper is responsible for reviewing, auditing, and maintaining highway construction project documentation to ensure compliance with state and federal regulations. This role supports project managers and contractors by preparing estimates, verifying completed work, and managing contract modifications in a fast-paced environment.

What You Will Do

• Review, audit, and maintain highway construction project records, including pay quantities, material testing reports, federal compliance items, and client-specific documentation.
• Develop, review, and modify contract documents to reflect changes to original agreements.
• Monitor records for compliance with state and federal laws and regulations.
• Prepare monthly estimates for contractors and verify measurement and payment of completed work.
• Audit records for compliance with federal and state requirements.
• Provide final construction records and as-built drawings.
• Maintain effective communication with contractors and project managers to resolve conflicts and ensure timely completion of tasks.
• Perform other duties as assigned.
• May remain in stationary position for extended periods.

What You Will Bring

• High school diploma or equivalent (Associate or Bachelor’s degree preferred).
• Minimum of 5 years of TxDOT records-keeping experience.
• Previous experience in highway construction inspection or supporting architects/engineers preferred.
• Possession of a valid driver’s license with a clean driving record and the ability tooperatea motor vehicle isrequired.
• Microsoft Suite Products (e.g. Outlook, Excel, Word, PowerPoint, SharePoint, OneDrive, etc).
• Knowledge of SiteManager, Synchro, PowerPoint, Adobe Acrobat, and BlueBeam Revu preferred.
• Work is primarily performed in an office environment with standard office equipment.
• Must be able to work onsite at a WSB office, as needed, up to five days per week, as required by the project, client, or hiring manager.
• Standard business hours with occasional overtime during peak project phases.
• Travel or field visits may be required to support project needs or stakeholder collaboration.
• Travel may be required.

Who We Are

WSB is a design and consulting firm specializing in Transportation, Community Planning, Environmental, Energy, Municipal, and Construction services. We provide solutions for the places, spaces and systems that support our lives. We offer services in more than 50 complementary areas across the nation.

Full time WSB employees qualify for competitive compensation and benefits package, including medical insurance, dental insurance, vision insurance, life insurance, company paid short-and long-term disability, 401K with match, paid time off, paid holidays, tuition reimbursement, and opportunities for professional growth and development. Part time employees can participate in the 401K plan and applicable earned paid leave.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

WSB is an Equal Opportunity Employer committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans.

Notice to Third Party Agencies: WSB does not accept unsolicited resumes from third party recruiting firms. Absent a signed Service Agreement by WSB, we reserve the right to pursue and hire any unsolicited candidates without financial obligation to recruiters or agencies.