Reconstruction Project Coordinator

ServiceMaster RRH; Mesa (AZ); On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Training opportunities

Job summary

ServiceMaster RRH is seeking a Reconstruction Project Coordinator to organize and support residential reconstruction efforts. You will manage documentation, coordinate scheduling, and assist with insurance and estimating processes while maintaining strong communication with customers, subcontractors, and internal teams.

The role requires detail orientation, multi-tasking ability, and proficiency with Microsoft Office and CM software.

Qualifications

• Experience in reconstruction or construction preferred.
• Familiarity with Xactimate and insurance restoration processes.
• Excellent organizational and multitasking abilities.
• Ability to manage multiple projects and deadlines.
• Strong written and verbal communication skills.
• Detail-oriented with follow-through.
• Proficient in Office and construction management software.
• Work well in a fast-paced team environment.

Responsibilities

• Coordinate documentation and project records across active projects.
• Assist Project Managers with scheduling and administration.
• Maintain production files: notes, photos, contracts, change orders, permits, insurance docs, correspondence.
• Upload documents in company software and keep files complete.
• Handle incoming calls about losses and assign projects.
• Create build selection sheets and finish schedules.
• Communicate project updates to customers and teams.
• Monitor budgets and timelines; help keep on schedule.
• Assist with collections and final payments.
• Attend meetings and support continuous improvement initiatives.

Skills

Multitasking

Verbal communication

Attention to detail

Team collaboration

Professional demeanor

Construction exp

Xactimate experience

Office software

Education

High School Diploma

Tools

Microsoft Office

Construction management software

Job description

Reconstruction Project Coordinator

Position Summary

We are seeking a detail-oriented and organized Reconstruction Project Coordinator to support the successful execution of residential reconstruction projects. This role is responsible for coordinating project documentation, assisting with scheduling and communication, maintaining production files, supporting insurance and estimating processes, and ensuring projects progress efficiently from start to finish. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and communicates professionally with customers, subcontractors, insurance carriers, and internal team members.

Key Responsibilities

• Read and understand reconstruction scopes, insurance estimates, and Xactimate estimates
• Coordinate and manage details for multiple active reconstruction projects simultaneously
• Assist Project Managers and Production teams with project scheduling, tracking, and administrative support
• Maintain accurate and complete production files, including:
  • Notes
  • Photos
  • Contracts
  • Change orders
  • Permits
  • Insurance documents
  • Job-related correspondence
• Upload and organize project documentation in company software systems
• Obtain required job documentation from internal team members and ensure file completeness
• Answer incoming calls regarding new losses and assign projects to the appropriate teams as needed
• Create and maintain customer build selection sheets and finish schedules
• Communicate professionally with customers regarding project updates, scheduling, and outstanding items
• Monitor project budgets, timelines, and progress to help ensure projects stay on schedule and within budget
• Assist with collections and obtaining final payments upon project completion
• Report project progress, delays, and challenges to management
• Attend team, production, and divisional meetings
• Support continuous improvement initiatives and uphold company standards for customer service and professionalism

Qualifications & Requirements

• Construction or reconstruction industry experience preferred
• Experience with Xactimate and insurance restoration processes preferred
• Strong organizational and multitasking abilities
• Ability to manage multiple projects and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficient with Microsoft Office and construction management software
• Ability to work effectively in a fast-paced team environment
• Professional demeanor and positive attitude
• High school diploma or equivalent required; additional construction or administrative experience preferred

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• Opportunities for training, development, and career growth

Schedule

Monday – Friday

7:00 AM – 4:00 PM

Compensation

$60,000.00 - $100,000.00 per year

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.