Reconstruction Project Coordinator

ServiceMaster Restore®; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Health insurance

Paid time off

Vision insurance

Bonus based on performance

Dental insurance

Job summary

ServiceMaster Restore in Mesa, AZ is seeking a Reconstruction Project Coordinator to organize documentation, assist with scheduling, and support estimating and insurance processes. You will ensure projects progress smoothly from start to finish and communicate professionally with customers, subcontractors, insurers, and internal teams.

The ideal candidate thrives in a fast-paced environment, manages multiple priorities, and upholds high standards for service and professionalism.

Qualifications

• Construction or reconstruction industry experience preferred.
• Experience with Xactimate and insurance restoration processes preferred.
• Strong organizational and multitasking abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Excellent verbal and written communication skills.

Responsibilities

• Read and understand reconstruction scopes, insurance estimates, and Xactimate estimates.
• Coordinate and manage details for multiple active reconstruction projects.
• Assist Project Managers and Production teams with scheduling, tracking, and admin tasks.
• Maintain production files (notes, photos, contracts, change orders, permits, insurance docs).
• Upload and organize project documentation in company software systems.
• Answer calls regarding new losses and assign projects to teams as needed.
• Create and maintain customer build selection sheets and finish schedules.
• Communicate updates with customers; monitor budgets and timelines.
• Assist with collections and obtaining final payments upon completion.
• Report progress and challenges to management; attend meetings.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Attention to details

Education

High school diploma or equivalent

Tools

Xactimate

Construction management software

Microsoft Office

Job description

Benefits:

• 401(k) matching
• Competitive salary
• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• Bonus based on performance
• Dental insurance

Reconstruction Project CoordinatorPosition Summary

We are seeking a detail-oriented and organized Reconstruction Project Coordinator to support the successful execution of residential reconstruction projects. This role is responsible for coordinating project documentation, assisting with scheduling and communication, maintaining production files, supporting insurance and estimating processes, and ensuring projects progress efficiently from start to finish.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and communicates professionally with customers, subcontractors, insurance carriers, and internal team members.

Key Responsibilities

• Read and understand reconstruction scopes, insurance estimates, and Xactimate estimates
• Coordinate and manage details for multiple active reconstruction projects simultaneously
• Assist Project Managers and Production teams with project scheduling, tracking, and administrative support
• Maintain accurate and complete production files, including:
  • Notes
  • Photos
  • Contracts
  • Change orders
  • Permits
  • Insurance documents
  • Job-related correspondence
• Upload and organize project documentation in company software systems
• Obtain required job documentation from internal team members and ensure file completeness
• Answer incoming calls regarding new losses and assign projects to the appropriate teams as needed
• Create and maintain customer build selection sheets and finish schedules
• Communicate professionally with customers regarding project updates, scheduling, and outstanding items
• Monitor project budgets, timelines, and progress to help ensure projects stay on schedule and within budget
• Assist with collections and obtaining final payments upon project completion
• Report project progress, delays, and challenges to management
• Attend team, production, and divisional meetings
• Support continuous improvement initiatives and uphold company standards for customer service and professionalism

Qualifications & Requirements

• Construction or reconstruction industry experience preferred
• Experience with Xactimate and insurance restoration processes preferred
• Strong organizational and multitasking abilities
• Ability to manage multiple projects and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong attention to detail and follow-through
• Proficient with Microsoft Office and construction management software
• Ability to work effectively in a fast-paced team environment
• Professional demeanor and positive attitude
• High school diploma or equivalent required; additional construction or administrative experience preferred

Benefits

• Competitive salary
• Medical, dental, and vision insurance
• Opportunities for training, development, and career growth

Schedule

Monday – Friday

7:00 AM – 4:00 PM

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.