Recertification & Leasing Specialist

Gilbane Development Company; Washington (District of Columbia); On-site; USD 45,000 - 60,000; Full time

Job summary

Gilbane Development Company in Washington, DC, seeks a Recertification & Leasing Specialist to support LIHTC compliance and leasing operations at Livingston Place. The role focuses on certification processing, documentation management, and data entry to ensure audit-ready records.

Responsibilities include maintaining waitlists, preparing lease addenda, and coordinating with Leasing & Compliance Managers. Strong organizational skills and familiarity with OneSite RealPage are preferred.

Qualifications

• 2-4 years of experience in affordable housing, property management, or administrative support.
• Strong organizational and documentation skills.
• Proficiency in Microsoft Office and property management software.

Responsibilities

• Administrative Compliance: Prepare and organize initial certification and annual recertification files for review; collect, scan, label, and maintain income and asset documentation; track deadlines and ensure audit-ready resident files.
• Data Entry & Systems Management: Enter and update resident compliance information in OneSite RealPage (or equivalent); maintain accuracy between physical files and system records; generate preliminary compliance and occupancy reports.
• Application & Waitlist Administration: Assist with application intake and documentation collection; update waitlists per LIHTC and Fair Housing requirements; organize applicant files for eligibility review.
• Occupancy & File Coordination: Support unit turnover documentation and lease file assembly; prepare lease packets and addenda; maintain logs for renewals and expiring leases.
• Audit Preparation & Documentation Control: Assist with file prep for audits; compile documentation for regulatory reviews; maintain organized electronic and physical files.
• Resident & Applicant Communication Support: Communicate documentation requirements; follow up on missing documents; provide courteous administrative support.

Skills

Organizational skills

Documentation skills

Microsoft Office

Tools

OneSite RealPage

Property management software

Job description

Recertification & Leasing Specialist

Job Locations: US-DC

Requisition ID: 2026-13160

Category: Administrative and Support Services

Overview

Livingston Place at Southern Ave., Assisted Living, a Calvary Street Management Assisted Living Residence (ALR) located in Washington, DC, is a LIHTC affordable housing community that is dedicated to offering affordable personalized care to aging disabled DC Residents.

Livingston Place at Southern Ave., is currently searching for an experienced and professional Recertification & Leasing Specialist to provide administrative and file management support to the community, and providing onsite support for the Leasing & Compliance Managers. This role is responsible for organizing, processing, and maintaining compliance documentation and occupancy records to ensure regulatory accuracy, confidentiality, and operational efficiency.

The Recertification & Leasing Specialist supports certification processing, documentation tracking, data entry, and reporting preparation, ensuring files are complete and audit ready. This role does not serve as the primary compliance authority but plays a critical support function in maintaining accurate records and regulatory consistency.

Responsibilities

Primary Responsibilities of the Recertification & Leasing Specialist position include, but is not limited to, the following:

Administrative Compliance Support:

• Prepare and organize initial certification and annual recertification files for review.
• Collect, scan, label, and maintain income and asset documentation.
• Track compliance deadlines and recertification schedules.
• Ensure resident files are complete and audit-ready.
• Assist with file corrections and documentation follow-up.

Data Entry & Systems Management:

• Enter and update resident compliance information in OneSite RealPage (or equivalent system).
• Maintain accuracy between physical files and system records.
• Generate preliminary compliance and occupancy reports.
• Monitor data discrepancies and flag issues for supervisory review.

Application & Waitlist Administration:

• Assist with application intake and documentation collection.
• Maintain and update waitlists in accordance with LIHTC and Fair Housing requirements.
• Organize applicant files prior to eligibility review.

Occupancy & File Coordination:

• Support unit turnover documentation and lease file assembly.
• Prepare lease packets and required addenda for execution.
• Maintain tracking logs for renewals and expiring leases.

Audit Preparation & Documentation Control:

• Assist with preparation of files for internal and external audits.
• Compile requested documentation for regulatory reviews.
• Maintain organized electronic and physical file systems.

Resident & Applicant Communication Support:

• Communicate documentation requirements to residents and applicants as directed.
• Follow up on missing documents and pending verifications.
• Provide professional and courteous administrative support.

Qualifications

MINIMUM QUALIFICATIONS:

• 2-4 years of experience in affordable housing, property management, or administrative support.
• Basic understanding of LIHTC documentation requirements (or demonstrated ability to learn quickly).
• Strong organizational and documentation skills.
• Proficiency in Microsoft Office and property management software.

PREFERRED QUALIFICATIONS:

• Experience working in LIHTC or affordable housing environments.
• Familiarity with OneSite RealPage.
• Experience supporting compliance file preparation.

#Calvary

#LIHTC

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

Pay Transparency: For Washington, DC this ranges from $45,000 - $60,000 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees' education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an affirmative action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.