Receptionist/Staff Services Clerk

Lewis Brisbois; Tampa (FL); On-site; USD 34,000 - 46,000; Full time

Job summary

A leading law firm is seeking a Receptionist/Staff Services Clerk for their Tampa office. The ideal candidate will have at least one year of experience, preferably in a legal environment, and will handle calls, manage calendars, and provide support to the secretarial team. This role offers a competitive salary and benefits package, along with opportunities for professional growth in a collaborative setting.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401k with employer contribution

Paid Sick and Vacation Time

Qualifications

• Minimum one year of experience in a law firm preferred.
• Must be able to work 8:30 AM to 5:30 PM.
• Reliable attendance is required.

Responsibilities

• Receive and record oral information from telephone callers.
• Manage multi-line telephone console for incoming and outgoing calls.
• Maintain conference room schedules and office organization.

Skills

Communication

Customer Service

Organizational Skills

Education

High School Diploma or equivalent

Job description

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The Tampa, FL office is seeking a Receptionist/Staff Services Clerk with a minimum of one (1) year of experience, preferably in a law firm environment. The essential functions of this position include performing a variety of duties to support the secretarial staff in various groups including, but not limited to, hard copy and electronic filing; calendar management; and receptionist duties including receiving calls, clients, vendors, and deliveries and directs them to appropriate individual(s) within the firm according to established policies and procedures.

We offer competitive compensation and in addition, Lewis Brisbois offers a range of benefits including medical, dental, vision, life insurance, 401k with employer contribution, as well as sick and vacation time. We also offer excellent opportunities for growth and advancement while working with a collaborative team.

Responsibilities

Job specifications/requirements:

• Receives and records oral information from telephone callers or in person, and then communicates it to attorneys and staff.
• Operates a multi-line telephone console in order to relay incoming and outgoing calls
• Welcomes all guests and notifies attorneys and/or staff of their arrival
• Directs telephone calls to appropriate attorneys and staff
• Meets and greets clients and visitors to the law office and ensures proper clearance and routing of such parties in accordance with firm policies; notifies supervisor of difficult situations
• Notifies building security of all visitors and grants them access to the suite
• Ensures guests are directed to coat closets and restrooms, offered beverages and are comfortable in the reception area
• Receives and records mail/deliveries to the firm and/or individuals in the firm and routes them accordingly to the proper recipient
• Works with the Facilities Coordinator to maintain conference room schedule
• Communicates using firm speaker system as needed
• Maintains conference room schedule
• Maintains neatness of lobby and reception area
• Input time into system for attorneys
• Clerical support office personnel in setting up and maintaining client/office files and working binders
• Copying, scanning, printing, and media burning/duplication
• Inventory, ordering and stocking office and hospitality supplies
• Conference room management, including setup and cleanups and audio/visual setup for meetings and depositions
• Kitchen maintenance, including daily stocking of supplies, daily unloading and loading dishwasher, monthly maintenance of refrigerators
• Use of cost recovery system
• Employee must perform all duties with minimal supervision
• Must be able to work the hours of 8:30 AM to 5:30 PM in addition to overtime hours as necessary
• Reliable, consistent attendance in the office is required
• Promote positive work habits, including effective and timely communication. team work and respect for coworkers
• Comply with safe work practices, including the use of safe work procedures, maintenance of a safe working area and the use of safety equipment
• Understand and appropriately apply the firms practices and procedures
• Other duties as assigned

Lewis Brisbois is not accepting search firm submissions for this position.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice and Legal Services

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