Receptionist (PRN)

Pearl-Healthcare-; Proviso Township (IL); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k

Paid time off

Sick leave

Holiday pay

Tuition reimbursement

Bonus incentives

Shift differentials

Employee referral bonus

Job summary

Pearl Healthcare in Illinois is seeking a compassionate Front Desk Administrative Assistant (PRN) to join our team. You will open and close the reception, greet residents and guests, manage calls, and provide essential administrative support to the administration and departments.

The role requires high school or equivalent, MS Office proficiency, and 1–3 years in a skilled nursing or similar setting. We offer competitive benefits and a collaborative environment focused on quality patient care.

Qualifications

• High School (or equivalent) required, Bachelor’s Degree preferred.
• Experience working with Microsoft Office applications and software.
• Demonstrated experience as an Administrative Assistant, Office Administrator, or Front Office Manager highly preferred.

Responsibilities

• Open and close the reception desk and properly secure all files, keys and equipment in the office area.
• Communicate messages clearly to the appropriate parties through the business office.
• Prepare medical records for new admissions and enter information into the system promptly.
• Generate, maintain and print documents needed for resident care.
• Manage mail handling and distribute mail per policy.
• Provide administrative support to Administration and department managers as needed.
• Demonstrate computer competence for data entry and use office suite applications.
• Assist with emergency preparedness protocols and drills.

Skills

Interpersonal skills

Verbal communication

Organizational skills

Time management

Problem solving

Critical thinking

Education

High School diploma or equivalent

Bachelor’s Degree preferred

Tools

Microsoft Office

Job description

Are you looking for a great work environment where you can make a difference? Pearl Healthcare is looking for a compassionate, energetic and talented Front Desk Administrative Assistant to join our team! (PRN)

Position Responsibilities:

• Embody the company standard as a high-quality care provider.
• Demonstrate strong leadership.
• Open and close the reception desk and properly secure all files, keys and equipment in the office area.
• Communicate to the appropriate parties, promptly and clearly, all messages and material directed to them through the business office.
• Prepare medical records for new admissions and enter all information into system in a timely manner.
• Generate, maintain and print documents necessary for resident care.
• Update room and census as needed.
• Receive, sort, and distribute mail as appropriate in accordance with the Illinois Department of Public Health policy.
• Fully embrace a culture of high-quality customer service.
• Demonstrate teamwork by helping co-workers within and across departments.
• Communicate effectively with others, respect diverse opinions and styles, acknowledge the assistance and contributions of others, and demonstrate professionalism.
• Receive all persons who enter the facility in a courteous manner.
• Inform, guide, direct or otherwise assists residents, visitors, staff or vendors tactfully and congenially to present the best possible image of the facility.
• Perform specific work duties and responsibilities as assigned by supervisor.
• Demonstrate computer competence for data entry and provide administrative support to Administration and department managers as needed utilizing office suite applications.
• Manage and operate equipment safety and correctly.
• Assist with emergency preparedness protocols & drills.
• Demonstrate the ability to be flexible, organized and function under stressful situations.
• Demonstrate confidence and success with multiple, high level, time sensitive tasks.
• Attend in-service training and education sessions, as assigned.
• Other duties as assigned.

Educational Requirements

• High School (or equivalent) required, Bachelor’s Degree preferred
• Experience working with Microsoft Office applications and software
• Demonstrated experience as an Administrative Assistant, Office Administrator, of Front Office Manager highly preferred

Qualifications/Skills:

• 1-3 years’ experience in working within a skilled nursing, short term rehabilitative environment.
• Strong interpersonal skills.
• Excellent verbal, organizational and communication skills.
• Demonstrated critical thinking skills, problem-solving abilities and time management skills.

Benefits:

• We offer competitive pay along with a generous benefit package that includes Blue Cross Blue Shield Medical, Dental, Vision, Short Term Disability, Long Term Disability, Critical Illness Insurance, Hospitalization Insurance, Company Paid Life Insurance for all Full-Time employees, Paid Vacation, Personal Days, Sick Time, Holiday Pay, 401k and more!!
• We also offer shift differentials, employee referral bonus, weekend programs, tuition reimbursement and incentive bonuses!

Pearl Healthcare is an equal opportunity employer. Pearl Healthcare does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law.