Receptionist/Office Coordinator

Womble Bond Dickinson (US) LLP; Denver (CO); On-site; USD 42,000 - 50,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Flexible Spending Accounts

Life insurance

Disability Insurance

Paid Parental Leave

401(k) Plan

Paid Days Off/Vacation

Firm Paid Holidays

Job summary

Womble Bond Dickinson (US) LLP in Denver, CO is seeking a full-time Receptionist/Office Coordinator to maintain a welcoming frontline and support services. The role emphasizes hospitality, event support, and daily administrative tasks in a Denver office environment.

Responsibilities include managing meetings, catering, and conference room setup, with daily in-office attendance and reporting to the Director of Administration.

Qualifications

• Energetic and friendly, with a client-service focus.
• Able to collaborate in a team setting and meet deadlines.
• Strong communication and problem-solving skills are essential.
• Punctual and reliable with good attendance.
• Proficient in Word and Outlook.

Responsibilities

• Greet clients and guests and direct them to conference rooms.
• Support meetings and events, including use of Condeco software.
• Arrange catering and prepare conference rooms for meals and events.
• Perform daily housekeeping and upkeep of cafe, conference rooms, and reception areas.
• Stock pantry items and prepare offices for new hires.
• Maintain vendor relationships and building security.
• Reconcile credit cards and process invoices.
• Prepare daily office bulletins and preserve office documents.
• Provide backup support to Office Services and Records.

Skills

Energetic

Friendly

Teamwork

Communication

Problem solving

Punctuality

Client service

Education

Associate's degree

Tools

Condeco

Microsoft Word

Microsoft Outlook

Job description

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Denver, CO office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. This position requires daily in-office attendance, and reports to the Director of Administration.

Responsiblities

• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
• Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
• Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
• Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products.
• Prepare offices for new hires.
• Maintain relationships with vendors and building security.
• Reconcile credit card statements.
• Process office-related invoices in Chrome River.
• Prepare daily office bulletin and maintain office related documents.
• Provide back-up to support services such as Office Services and Records.
• Other administrative duties as assigned.

Requirements

• The ideal candidate will be energetic, friendly, self-motivated, resourceful, and organized.
• The Receptionist must have the ability to work collaboratively in a team setting with a client service focus.
• Strong communication and problem-solving skills with attention to detail and deadlines are a must.
• Punctuality and satisfactory attendance are imperative.
• Computer literacy in Word and Outlook is required.
• A minimum of an Associate’s degree or three years of hospitality industry or customer service experience is preferred.

COMPENSATION:

The salary range for 3-5 years is approximately $42,000 - $50,000. This salary may be higher or lower depending upon internal equity and verifiable years of experience.

BENEFITS:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Flexible Spending Accounts
• Life insurance
• Disability Insurance
• Paid Parental Leave
• 401(k) Plan
• Paid Days Off/Vacation
• Firm Paid Holidays.