Receptionist | Office Assistant

Magleby Construction; Utah; On-site; USD 35,000 - 45,000; Full time

Job summary

A construction company in Utah is seeking a receptionist to manage front office tasks, including greeting visitors and answering phones. Ideal candidates should have over 2 years of experience, be detail-oriented, and proficient in MS Office. The role involves supporting HR and accounting functions, as well as maintaining office supplies and cleanliness in the lobby area. Competitive requirements and a strong professional appearance are expected in this safety-sensitive position.

Qualifications

• Must have 2+ years of receptionist experience.
• Proficiency in MS Office is crucial.
• Experience in the construction industry is a plus.

Responsibilities

• Greet visitors and answer phones.
• Maintain clean and presentable lobby area.
• Order and inventory office supplies.
• Assist HR and accounting functions.

Skills

Detail oriented

Proficient in MS Office (Word, Excel, Outlook)

Friendly and professional

Able to prioritize and manage time

Able to multi-task

Education

2+ years receptionist experience

Experience in Construction industry

Job description

Responsible to greet visitors, answer phones, sort and distribute mail, and maintain the lobby area. Supports HR and accounting functions. Serves as the first impression of Magleby Construction, as such, professional appearance, demeanor and standards are a must.

Essential Duties and Responsibilities

• Greet visitors, answer phones, sort and distribute mail
• Maintain clean and presentable main lobby and office area
• Maintenance of the conference room and training room calendar schedules
• Order and inventory office supplies
• Vendor compliance outreach and tracking
• Assisting our fleet manager with vehicle logs, registrations and tracking
• Compiling and tracking safety related data
• Distribution and tracking of recreational passes
• Office management functions
• Updating and maintaining Employee boards

Additional Duties and Responsibilities

• Assist HR and accounting
• Any other tasks assigned

Education / Experience Requirements

• 2+ years receptionist experience
• Experience in Construction industry a plus

Knowledge, Skills and Abilities Requirements

• Detail oriented
• Able to prioritize and manage time
• Friendly and professional in actions and appearance
• Proficient in MS Office including Word, Excel and Outlook
• Able to multi-task and refocus after interruptions
• Assertive and confident
• Willing to learn and take on unfamiliar tasks

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

While performing the duties of this job, the employee is regularly required to sit, walk, talk and/or hear. The employee is frequently required to use hands to handle or feel. The employee is frequently required to reach with hands and arms. The employee is frequently required to climb or balance, stoop, kneel, crouch and/or crawl, or walk on uneven surfaces. The employee must also occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision and color vision. The employee is also required to frequently inspect the project and will be exposed to ongoing construction and various weather conditions, including rain, sleet, snow, wind, and heat. The noise level in the work environment may range from moderate to loud.

Works from a normal office setting; however, performs a significant amount of work in all spaces within the facility. May need to work outside in all types of weather or in all kinds of work environments.

May be exposed to extremes of heat and cold as well as certain unsafe environments; occasionally works near moving equipment and mechanical parts, heavy machinery, lasers, powder‑activated tools, and electrical equipment; possible exposure to fumes or airborne particles; possible exposure to internal liquids. This is a safety sensitive position where a momentary lapse of attention can result in serious injury or death. The noise level in the work environment is usually moderate and occasionally very loud. Must follow all safety requirements carefully.