Receptionist

Specialized Pavement Marking, Inc.; Tualatin (OR); On-site; USD 42,000 - 60,000; Full time

Job summary

Specialized Pavement Marking, Inc. in Oregon is seeking an experienced Administrative Assistant to support project administration, customer inquiries, and billing coordination.

This on-site role requires strong communication, organization, and multitasking in a fast-paced construction environment. The position involves maintaining records, scheduling meetings, preparing memos and reports, and ensuring project timelines are met.

Qualifications

• Minimum 2 years administrative experience, preferably in the construction industry.
• Familiarity with construction documentation and processes is highly desirable.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Answer phones and perform general office duties.
• Serve as first point of contact for customer inquiries and resolve issues promptly.
• Maintain organized records for project files and customer correspondence.
• Schedule and coordinate meetings, timelines, and appointments.
• Prepare and distribute internal and external communications (memos, emails, reports).
• Monitor project progress and escalate issues to meet deadlines.
• Support billing, invoicing, and payment tracking for projects.
• Assist with special projects and other tasks as assigned by management.

Skills

Customer service

Communication

Organization

MS Office

Multitasking

Critical thinking

Construction software

Teamwork

Flexibility

Education

High school diploma

Associate degree (preferred)

Tools

ERP systems

Job description

Specialized Pavement Marking, Inc.

Description: This position requires excellent communication, organizational, and multitasking skills to handle a variety of responsibilities, including customer inquiries, project documentation, and administrative tasks. The ideal candidate thrives in a fast-paced environment and demonstrates the ability to balance customer-focused duties with project-related tasks effectively.

Requirements

• Perform general office duties, including answering phones, ordering supplies, and maintaining a professional workspace
• Serve as the first point of contact for customer inquiries, providing exceptional service and resolving issues promptly
• Maintain organized records for project files and customer correspondence
• Schedule and coordinate meetings, project timelines, and appointments
• Prepare and distribute internal and external communications, such as memos, emails, and reports
• Monitor and track project progress to ensure deadlines are met, escalating issues as needed
• Support billing, invoicing, and payment tracking processes for projects
• Assist with special projects and other tasks as assigned by management

Experience Required

• Minimum 2 years of administrative experience, preferably in the construction industry
• Familiarity with construction documentation and processes is highly desirable

Skills Required

• Strong customer service and interpersonal skills
• Excellent verbal and written communication abilities
• Highly organized with attention to detail and the ability to prioritize tasks effectively
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
• Ability to handle multiple tasks in a fast-paced environment
• Strong critical thinking and problem-solving skills
• Knowledge of construction software or ERP systems preferred
• Dependable, team-oriented, and adaptable to changing priorities

Education Required

• High school diploma or equivalent required
• Associate degree in Business Administration or a related field preferred

Physical Requirements

• Ability to sit for extended periods and work on a computer
• Requires sitting, keyboard typing and 10-key, use of telephone and computer monitor, walking, filing, and stairs
• Occasionally lift and carry files or documents weighing up to 10 pounds

Work Environment

• Standard office environment with minimal noise
• This position is on-site and is not eligible for teleworking

Equal employment opportunity, including veterans and individuals with disabilities.