Receptionist/Office Assistant

Cohen & Company Securities, LLC.; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Cohen & Company Inc. in New York City seeks a full-time Receptionist/Office Assistant to support day-to-day operations across multiple departments.

The role requires being highly organized, proactive and team-oriented, with a keen eye for detail in a fast-paced environment. You will manage front-desk tasks, greet visitors, handle mail and packages, maintain meeting rooms, and assist with inventory, swag and supplies while coordinating with facilities and security.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication.
• Ability to work well with staff and visitors.

Responsibilities

• Maintain cleanliness and organization of common areas and kitchens.
• Restock supplies and manage inventory across offices.
• Prepare meeting rooms and coordinate catering as needed.
• Book and manage meeting room calendars; resolve scheduling conflicts.
• Register visitors, issue badges, and coordinate with security.
• Sort mail, manage outgoing mail and packages.
• Monitor swag inventory and sign-out sheet.
• Perform additional duties to support office operations.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Tools

Microsoft Outlook

Zoom

Job description

Cohen & Company Inc. is a financial services business specializing in capital markets, asset management and principal investing.

Job Description

Cohen & Company Inc. is seeking a full-time, highly organized and proactive Receptionist/Office Assistant. This role is essential in ensuring smooth day-to-day operations across multiple departments located in our offices in New York City. The ideal candidate will be detail-oriented, resourceful, attentive, an enthusiastic team member, and comfortable managing multiple administrative tasks simultaneously in a fast-paced environment.

Key Responsibilities

General Office Support

• Maintain cleanliness and organization of common areas, including kitchens and meeting rooms.
• Restock office supplies and pantries regularly and preemptively, and manage food, beverage, and office supplies inventory floor wide.

Meeting Room Management

• Keep conference rooms well-stocked and presentable across entire floor.
• Prepare rooms for meetings with attention to detail, including catering set up as necessary.
• Book and manage meeting room calendars.
• Keep meeting room reservations current and resolve any scheduling conflicts that arise.

Visitor Management

• Register guests in a timely, accurate manner.
• Issue and track visitor badges and coordinate with building security.
• Greet guests at Reception and direct to appropriate destinations.

Mail & Packages

• Sort mail by department and deliver accordingly.
• Manage outgoing mail and package shipments.
• Assist with farm deliveries using freight elevator and dolly.

Office Supplies & Swag

• Monitor and order supplies as necessary.
• Order and manage office equipment as necessary.
• Maintain swag inventory and sign-out sheet for swag items.

Other

• Perform additional duties as needed to support office operations.

Requirements

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Outlook and basic Zoom setup.
• Ability to lift and transport items (food and beverage deliveries, office supplies, etc.)
• Demonstrates attention to detail and consistently provides exceptional hospitality to staff and visitors alike.
• Must be available to work onsite at NYC office.
• Five (5) days a week in office.
• We offer a comprehensive benefits package.