Receptionist/Office Administrator

Bryan Construction; Colorado Springs (CO); On-site; Full time

Job summary

A leading construction company is seeking a Receptionist/Office Administrator to provide exceptional customer service and support various administrative tasks. The ideal candidate will be organized, friendly, and efficient in managing office operations. This full-time position operates Monday through Friday, 8:00 AM to 5:00 PM, in a professional office environment. The role includes greeting customers, answering calls, and assisting with office management tasks, ensuring a smooth workflow and positive customer interactions.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Health Savings Account (HSA)

Accident Coverage

Basic Life and AD&D Insurance

Voluntary Life and AD&D Insurance

Disability Insurance

Employee Assistance Program (EAP)

401K with Company Matching

Qualifications

• 1 year of related experience required.
• 2+ years of related experience preferred.

Responsibilities

• Greet customers and handle incoming calls efficiently.
• Assist with administrative duties and maintain office supplies.
• Organize and distribute bids and manage office communications.

Skills

Customer Service

Organization

Multitasking

Education

High school diploma or GED

Associate’s degree

Tools

MS Office

Job description

Receptionist/Office Administrator

Position Description

Provide excellent customer service through answering of company phones and directing calls to greeting customers at the front desk.Assist with many administrative duties as needed.

Top Five Responsibilities

1. Represent the Company with friendly enthusiasm as the first face our customers may be greeted by

2. Represent the Company in a friendly, helpful manner as the first voice our customers may hear on the phone

3. Handle incoming calls quickly and efficiently

4. Dependable, reliable attendance

5. Effectively multitask while staying organized

Primary Duties

• Greet customers, subcontractors, solicitors, etc.
• Answer front desk phones including transferring, taking messages, and fielding calls
• Open and distribute mail daily
• Assist with miscellaneous mailings for PM’s, PA’s, etc
• Assist with plan copies (call Zebra for pick up/complete Zebra form)
• Make miscellaneous copies
• Call copier company for toner or copier malfunctions
• Fax miscellaneous documents/check fax periodically during the day
• Order office supplies weekly
• Through Pipeline, send invites to subcontractors for bidding projects
• Through Pipeline be responsible for maintaining changes for internal users - additions and deletions
• Distribute bids received from the estimating e-mail and fax
• Order bid day lunches
• Order and/or assist in set up of training or team meeting meals
• Maintain kitchen - load and unload dishwasher, wipe counters, stock refrigerator with water
• Update Intranet calendar and Team Directory
• Other duties as assigned

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00am to 5pm

Required Education and Experience

• High school diploma or GED
• 1 year of related experience
• Experience in MS Office
• Experience in Customer Service

Preferred Education and Experience

• Associate’s degree
• 2+ years of related experience

Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range:$20-$24/hour

Benefits

Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.

EEO/AA Statement

Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.

Application Deadline: June 2nd, 2025