Receptionist, MRO

GA Telesis; Medley (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

GA Telesis is seeking a friendly, professional Receptionist to be the first point of contact for visitors, customers, and employees at our Medley, FL location. You will manage front desk operations and support a variety of administrative tasks under the People Operations team.

The ideal candidate will have excellent communication, strong multitasking skills, and a customer‑oriented approach in a fast‑paced setting. Prior receptionist or clerical experience is preferred.

Qualifications

• High school diploma or GED.
• Great time management skills to prioritize and complete a variety of tasks.
• Excellent written and verbal communication skills.
• Able to contribute positively as part of a team.
• Experience with clerical procedures and prior receptionist experience.
• Competency in Microsoft applications, including Word, Excel, and Outlook.

Responsibilities

• Greets visitors in a friendly and professional manner; determines their needs, notifies the person(s) being visited; responsible for reception area at all times.
• Coordinates substitutes/coverage with People Operations Manager during absences.
• Answers telephone calls promptly and courteously; screens calls, transfers caller to correct individual; takes complete and accurate messages, and distributes messages in a timely manner.
• Activates the answering machine at the end of the day and places the system on "night ring" mode.
• Checks the answering machine in the morning and retrieves messages to be delivered accordingly.
• Sorts incoming and outgoing mail, express envelopes, and courier packages to be distributed to employees.
• Maintains office supply cabinet, monitor inventory of supplies and orders accordingly.
• Performs routine clerical functions as requested.

Skills

Front desk operations

Customer service

Time management

Communication

Teamwork

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

GA Telesis is a global leader providing integrated solutions to the aviation and aerospace industries, with a continuously expanding presence in new countries worldwide. We serve over 2,000 customers, including airlines, original equipment manufacturers, maintenance, repair, and overhaul (MRO) providers. GA Telesis Ecosystem™ is a vast global network spanning 54 locations in 30 countries on six continents. At GA Telesis, our core business is integrated aviation solutions, and our mission is customer success.

We are seeking a friendly, professional, and organized Receptionist to serve as the first point of contact for visitors, customers, and employees. Reporting to the Senior People Operations Manager, the ideal candidate will provide exceptional customer service while managing front desk operations and supporting a variety of administrative functions. This role requires excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment.

Important Notice: Eligibility Requirement: Only U.S. Citizens or Permanent Residents will be considered for this position.

Responsibilities

• Greets visitors in a friendly and professional manner; determines their needs, notifies the person(s) being visited; responsible for reception area at all times.
• Coordinates substitutes/coverage with People Operations Manager during absences.
• Answers telephone calls promptly and courteously; screens calls, transfers caller to correct individual; takes complete and accurate messages, and distributes messages in a timely manner.
• Activates the answering machine at the end of the day and places the system on "night ring" mode.
• Checks the answering machine in the morning and retrieves messages to be delivered accordingly.
• Sorts incoming and outgoing mail, express envelopes, and courier packages to be distributed to employees.
• Maintains office supply cabinet, monitor inventory of supplies and orders accordingly.
• Performs routine clerical functions as requested.

Qualifications

• High school diploma or equivalent GED.
• Great time management skills to prioritize and complete a variety of tasks throughout the day.
• Excellent written and verbal communication skills.
• Able to contribute positively as part of a team, helping with various tasks as required.
• Experience with clerical procedures and prior receptionist experience.
• Competency in Microsoft applications, including Word, Excel, and Outlook.

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