Receptionist HCC

Pruitthealth Corporation; Beaufort (NC); On-site; USD 26,000 - 38,000; Full time

Job summary

Pruitthealth Corporation in North Carolina seeks an organized administrative assistant to perform day-to-day secretarial and receptionist duties in a healthcare facility. Responsibilities include handling phone calls, maintaining resident confidentiality, typing at 50 wpm with accuracy, and supporting payroll tasks under supervision.

The role emphasizes patient and family communication, document preparation, mail distribution, and adherence to facility policies.

Qualifications

• High school diploma or equivalent.
• At least six months experience in payroll, insurance and/or clerical position.
• Preference for courses in payroll, bookkeeping, office procedures, and related subjects.

Responsibilities

• Answers incoming telephone calls and directs to the appropriate person or department.
• Maintains confidentiality of all pertinent personnel information.
• Types documents, reports and letters with high accuracy, at least 50 words per minute.
• Maintains confidentiality on all facility data.
• Communicates with and supports residents, families, visitors, etc.
• Prepares and mails statements according to billing procedures.
• Assists in preparing time cards and distributing payroll checks.
• Maintains current file and listing of residents and on-call personnel.
• Greets visitors and monitors for suspicious persons or situations.
• Receives, sorts and distributes mail as directed.

Skills

Telephone handling

Data confidentiality

Typing 50 wpm

Payroll assistance

Office administration

Education

High school diploma or equivalent

Job description

JOB PURPOSE:

The duties and responsibilities include performing the day-to-day administrative secretarial and receptionist functions of the facility in accordance with current established procedures, and as directed by the Office Supervisor.

KEY RESPONSIBILITIES:

• Answers incoming telephone calls and direct to appropriate person or department.


• Maintains confidentiality of all pertinent personnel information in accordance with the Privacy Act, as well as established personnel policies governing the release of information.


• Types documents, reports, letter, etc. at least 50 words per minute with high accuracy.


• Remains at repetitious tasks for long periods of time while completing paperwork, etc.


• Recognizes, respond to and/or report resident emergency situations immediately.


• Maintains strict confidentiality on all facility data.


• Communicates with and support residents, families, visitors, etc.


• Maintains privacy of records, conditions and other information relating to residents, employees and facility.


• Performs assigned tasks in accordance with policies and procedures, and as instructed by the Administrator.


• Notifies supervisor of pending absence or tardiness within the time frame described in personnel handbook.


• Prepares and mail statements in accordance with established billing procedures.


• Assists in preparing time cards and distributing payroll checks.


• Maintains current file and listing of residents, emergency phone numbers of on-call personnel, key personnel, etc.


• Greets visitors, guests, residents, sales people and others, and monitor or report suspicious persons or situations to the Administrator.


• Receives, sorts and distributes mail as directed.


• Refers difficult and conflicting interactions or situations to Administrator or appropriate department head.


• Conducts annual salary and wage surveys and reports finding to the Administrator.


• Assists in reporting complaints and grievances from residents, families, visitors and partners.


• Assists with completing forms, reports, etc., that are not considered as essential functions.


• Assists with supply inventory.

MINIMUM EDUCATION REQUIRED:

• High school diploma or equivalent

MINIMUM EXPERIENCE REQUIRED:

• At least six (6) months experience in payroll, insurance and/or clerical position.

ADDITIONAL QUALIFICATIONS: (Preferred qualifications)

• Prefer two (2) years of experience in a payroll, insurance and/or clerical position.


• Courses in payroll, bookkeeping, office procedures, and other related subjects.

Family Makes Us Stronger. Our family, your family, one family. Committed to loving, giving, and caring. United in making a difference.

As an Equal Employment Opportunity employer, all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability, or veteran status.

For Florida Job Postings Only:

For more information regarding Florida’s Care Provider Background Screening Clearinghouse Education and Awareness, please visit https://info.flclearinghouse.com