Receptionist/File Clerk

Mg M The Law Firm; New Orleans (LA); On-site; USD 36,000 - 48,000; Full time

Job summary

MG+M The Law Firm in New Orleans is seeking a full-time, in-person Receptionist/File Clerk to welcome visitors, answer calls, and manage mail and courier services.

You will support legal staff with file handling, scanning, copying, and document production, and keep lobby areas organized. A high school diploma is required, with 1–3 years of office or law firm experience preferred.

Qualifications

• High school diploma required; college degree preferred but not required.
• 1-3 years of law firm experience preferred but not required.
• Proficient in Microsoft Office; experience with a document management system is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
• Technical Skills: Possess basic PC skills and the ability to operate a phone system, copier, scanner, and printer.

Responsibilities

• Welcome and direct office visitors.
• Answer incoming telephone calls in a kind and professional manner and direct callers to the appropriate party.
• Receive, sort, and forward incoming mail.
• Coordinate the pick-up and delivery of express mail services.
• Assist with ordering and restocking breakroom and office supplies.
• Assist with ordering and restocking FedEx and mailing supplies.
• Assist with related clerical duties such as scanning and copying documents.
• Perform all clerical and administrative duties as assigned and/or required to support the office.
• Assist legal administrative assistants and paralegals with file downloads and uploads, scanning and document production.
• Save, download, and name documents in accordance with firm procedures, with a strong emphasis on accuracy.
• Ensure lobby and break room areas are continuously kept clean, organized, and fully stocked.
• Process Expense Reimbursements.

Skills

Microsoft Office

Communication

Punctuality

Dependability

Teamwork

Education

High school diploma

Tools

Document management system

Phone system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full-Time New Orleans, LA, US

MG+M The Law Firm (MG+M) has an immediate opening in our New Orleans office for a full-time, in-person Receptionist/File Clerk.

MG+M is a nationally renowned litigation law firm concentrating on complex civil matters. The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation. We approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business. Our goal is always to deliver optimal results at the best possible value.

Essential Duties and Responsibilities

• Welcome and direct office visitors.
• Answer incoming telephone calls in a kind and professional manner and direct callers to the appropriate party.
• Receive, sort, and forward incoming mail.
• Coordinate the pick-up and delivery of express mail services.
• Assist with ordering and restocking breakroom and office supplies.
• Assist with ordering and restocking FedEx and mailing supplies.
• Assist with related clerical duties such as scanning and copying documents
• Perform all clerical and administrative duties as assigned and/or required to support the office.
• Assist legal administrative assistants and paralegals with file downloads and uploads, scanning and document production.
• Save, download, and name documents in accordance with firm procedures, with a strong emphasis on accuracy.
• Ensure lobby and break room areas are continuously kept clean, organized, and fully stocked.
• Process Expense Reimbursements.

Candidate Requirements

• Minimum of a high school diploma required (college degree preferred but not required).
• Minimum of 1-3 years of law firm experience preferred but not required.
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with a document management system is a plus.
• Attendance & Punctuality: Consistently arrive at work and meetings on time; ensure responsibilities are covered when absent.
• Communication: Demonstrate excellent verbal and written communication skills.
• Dependability: Follow instructions, complete tasks on time, work independently, and commit to the hours necessary to meet deadlines.
• Teamwork: Contribute to building a positive team spirit and support the success of colleagues.
• Technical Skills: Possess basic PC skills and the ability to operate a phone system, copier, scanner, and printer.

Personal Attributes

• Pleasant and warm personality.
• Ability to work efficiently in a fast-paced environment.
• Highly organized with strong attention to detail.
• Self-motivated and capable of independent work.
• Excellent verbal and written communication skills.
• Professional in interactions with a wide variety of individuals.
• Able to perform under pressure and manage a demanding workload.
• Skilled in prioritizing and managing multiple tasks.
• Consistently punctual with excellent attendance.
• Flexible and willing to assist wherever needed.
• Demonstrates understanding of and adherence to firm policies and procedures.
• Adaptable to fluctuations in workload and responsibilities.
• Strong problem-solving skills.

Why Should You Apply?

MG+M The Law Firm offers competitive compensation and a comprehensive benefits package including medical, dental, vision, life, disability, and 401(k).

MG+M will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status. We are committed to cultivating an environment that embraces and promotes diversity as a fundamental value.