Receptionist, Contractor

ASSA ABLOY Sicherheitstechnik GmbH; New Haven, Northern (CT, KY); Hybrid; USD 41,000 - 52,000; Full time

Job summary

ASSA ABLOY Group in New Haven, CT seeks a Receptionist/Administrative Assistant to support day-to-day operations at our headquarters. You will greet visitors, manage calls, and perform general clerical tasks.

This temporary role reports to the HR Manager, with responsibilities including onboarding support, appointment scheduling, document preparation, and collaboration with multiple departments. Proficiency in MS Office and strong communication are essential.

Qualifications

• Bachelor's degree required; BS or BA.
• Minimum 1 year of experience in administrative support.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Strong analytical, communication and cross-functional teamwork skills.
• Ability to manage multiple tasks and handle confidential information.

Responsibilities

• Greet and welcome visitors in a professional, friendly manner.
• Answer, screen, and forward incoming calls.
• Provide general clerical support: mailing, scanning, faxing, copying.
• Schedule appointments, meetings, and conference calls.
• Prepare documents and emails; manage mail and packages.
• Support multiple departments and assist with special projects.
• Coordinate onboarding activities and employee engagement initiatives.

Skills

MS Office

Communication skills

Analytical skills

Team management

Education

Bachelor's degree

Tools

MS Office Suite

Job description

# Receptionist, ContractorAt ASSA ABLOY, our global teams collaborate seamlessly to craft products and services that integrate into our users’ lives, simplifying their everyday routines and enhancing convenience. By empowering users to control access, we provide unparalleled peace of mind through enhancing safety and visibility.As the Receptionist/ Administrative Assistant sitting in our corporate headquarters located in New Haven, CT, you will play a critical role in supporting the day-to-day operations through handling various administrative tasks. This position will report to the HR Manager. This temporary position covering a leave.**What you will be doing** * Greet and welcome visitors in a professional friendly manner.* Answer, screen, and forward all incoming calls.* Provide general clerical support, including mailing, scanning, faxing, and copying.* Schedule appointments, meetings, and conference calls.* Prepare and modify documents including correspondence, reports, drafts, memos, and emails.* Handle incoming and outgoing mail packages.* Address and resolve customer inquiries and issues promptly.* Provide information to clients and visitors regarding company services and procedures.* Perform data entry tasks and update records accurately.* Assist other departments as needed with various projects and tasks.* Provide support to the General Manager, Process Improvement Team, and Profit Center Managers by organizing and updating data while handling special projects as required.* Partner in onboarding initiatives: document compilation, background check initiation, electronic record maintenance, while assisting with new hire orientations.* Facilitate companywide employee engagement initiatives, which includes meeting room and vendor bookings along with coordinating various cultural events.**What we are looking for*** Bachelor of Science or Bachelor of Arts Degree.* Candidates should possess a minimum of 1 year of experience in an administrative support role. We will consider entry level applicants who have demonstrated relevant internship experience.* Must be well versed in using MSFT Office Suite: Word, PowerPoint and Excel.* Strong analytical, communication and team management skills.* Sounds judgment in selecting methods and/or techniques for obtaining solutions for diverse assignments.* Ability to handle multiple projects simultaneously.* Aptitude to work with all levels of management and cross-functional teams.* Handle sensitive information with confidentiality.**We review applications regularly, so don’t hesitate, apply today!**#LI-VB1**We are the ASSA ABLOY Group**Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces – physical and virtual – safer, more secure, and easier to access.As an employer, we value results – not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions – supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.As we welcome new people on board, it’s important to us to have diverse, inclusive teams, and we value different perspectives and experiences.Application due2026-09-27FunctionHuman ResourcesExperience levelAssociateOffice presenceOnsiteLocationNew Haven, Connecticut, United States