RECEPTIONIST / ADMINISTRATIVE ASSISTANT 2

Arizona State Government; Hyde Park Township (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented and dependable Receptionist / Administrative Assistant II for their Office of the Director. This role is crucial for managing the front desk, providing administrative support, and ensuring smooth operations within the department. The ideal candidate will possess excellent communication skills, time management abilities, and a strong customer service orientation. With a comprehensive benefits package, including paid parental leave and health insurance, this position offers a great opportunity to contribute to the vital work of supporting agriculture and commerce. If you're ready to make a difference in a dynamic environment, this role is for you.

Benefits

Health and dental insurance

Paid Parental Leave

Sick leave

Vacation with 10 paid holidays

Retirement plan

Life insurance

Long-term disability insurance

Qualifications

• Two years of experience in Receptionist / Administrative roles.
• Knowledge of basic accounting principles and administrative practices.

Responsibilities

• Manage the front desk, answer phones, and assist visitors.
• Provide administrative support to the Office of the Director.

Skills

Verbal and written communication

Time management

Customer Service

Excellent Phone etiquette

Education

High School Diploma

Notary

Job description

DEPT OF AGRICULTURE

The Mission of our Agency is to protect the health and safety of Arizona consumers, advance and support Arizona agriculture, and safeguard commerce.

Supporting farming, ranching and agribusiness in Arizona by protecting plants and animals, issuing agriculture and environmental licenses, inspecting farming practices and overseeing commerce standards and measurement devices.

RECEPTIONIST / ADMINISTRATIVE ASSISTANT

Job Location:

Address: Office of the Director
1110 W. Washington Street, #450, Phoenix AZ 85007

Posting Details:

Salary: 18.00 - 20.00

Grade: 15

Closing Date: May 13, 2025

Job Summary:

The Arizona Department of Agriculture is recruiting for a detailed oriented and dependable Receptionist / Administrative Assistant II for the Office of the Director. The position is located in downtown Phoenix and requires the employee to work in the office.

This position plays a key role for the Department of Agriculture as the front desk office receptionist and serves as an administrative assistant to the Office of the Director.

Job Duties:

Duties to include but not limited to:

• Manage the front desk/reception area, answer phones, assist and direct visitors, handle and sort mail, schedule conference room(s) calendars, and maintain staff directory;
• Assist the Executive Assistant with administrative support tasks such as scheduling meetings, coordinating events and meetings, completing travel claims, and other general administrative support function;
• Other duties as assigned.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
The principles and practices of administration and management; agency or program rules, regulations and operating procedures.
Basic accounting principles

Skill in:
Verbal and written communication
Prioritizing workload – time management
Maintaining professional and interpersonal relationships
Customer Service
Excellent Phone etiquette

Ability to:
Work independently and manage multiple tasks at one time
Plan, coordinate, analyze, and develop effective operating procedures
Coordinate administrative matters between organizational units

Selective Preference(s):

Two (2) plus years of Receptionist / Administrative work
Notary

Pre-Employment Requirements:

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply:Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Arizona Department of Agriculture offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Mandatory condition of Employment for all employees who meet the eligibility and membership criteria defined in statue. Current contribution rate is 12.27%. Enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions please feel free to contact Melissa Meek at [e-mail] for assistance. The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.