Receptionist / Administrative Assistant

Jackson Demolition Service, Inc; City of Schenectady (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Receptionist/Administrative Assistant to join their dynamic team. This role is crucial for ensuring smooth day-to-day operations, including greeting visitors, managing phone calls, and performing various administrative tasks. The ideal candidate will have strong computer skills, particularly in Microsoft Office Suite, and the ability to multitask in a fast-paced environment. This full-time position offers an opportunity to contribute to a thriving team while enjoying a supportive work atmosphere. If you are self-motivated and eager to make a difference, this role could be the perfect fit for you.

Benefits

401(k)

Dental insurance

Health insurance

Paid time off

Qualifications

• Proficient in Microsoft Office Suite for administrative tasks.
• Ability to multitask and maintain organization in a fast-paced environment.

Responsibilities

• Greet visitors and manage incoming calls effectively.
• Perform general administrative duties to support daily operations.

Skills

Microsoft Office Suite

Customer Service

Basic Accounting

Organizational Skills

Multitasking

Education

High School Diploma or GED

Bachelor’s Degree in related field

Job description

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Receptionist/Administrative Assistant

Job Description:

The Receptionist/Administrative Assistant is a key member of the Jackson Demolition team and plays a critical role in ensuring successful day-to-day operations. The Receptionist/Administrative Assistant will be responsible for a variety of tasks including but not limited to greeting visitors, answering phone calls, and other duties as assigned. This position reports to the Chief of Staff.

Essential Functions:

Greets visitors, answers phone calls, and directs calls to appropriate personnel

Performs a variety of general administrative duties in support of the administrative activities, operations and staff (filing, typing, copying, binding, scanning, etc.).

Screen and route incoming telephone calls, taking messages, respond to inquiries from the public, vendors and subcontractors.

Assemble and distribute a variety of documents, manuals and materials.

Inventory, order and maintain company office and kitchen supplies; maintain cleanliness and assure office and office kitchen areas are neat and orderly when guests are visiting the company; organizes and distributes incoming/outgoing mail and FedEx; ensures that all supplies are available to support day-to-day operations

Aids in the planning and implementation of company luncheons/events.

Ability to combine front-desk duties with basic accounting and project management tasks

Performs other duties as assigned

Knowledge, Skills and Abilities:

Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Knowledge and experience to independently perform substantial clerical or office work of any kind.

Strong verbal and interpersonal skills and the ability to organize and prioritize work.

Basic accounting skills

Ability to multitask in a fast-paced environment.

Be a self-motivated individual and display initiative.

Requirements:

High School Diploma or GED required; Bachelor’s Degree preferred in related field.

Must be able to work 8AM to 5PM, Monday - Friday.

Previous Office Administration Experience Is Preferred.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Schedule:

8 hour shift

Ability to commute/relocate:

Schenectady, NY 12308: Reliably commute or planning to relocate before starting work (Required)

Experience:

Customer service or Receptionist: 1 year (Preferred)

Work Location: In person

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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