Receptionist/Administrative Assistant

Knife River - MT; Billings (MT); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

Company-paid health/dental/vision

PTO after 90 days

Job summary

Knife River-Mountain Region in Billings, MT seeks a friendly receptionist/administrative assistant to manage front-desk duties and support daily office operations.

The role requires a high school diploma and at least one year of customer service or administrative experience, plus proficiency with Microsoft Office. Strong communication, data entry skills, and the ability to multitask are essential, with a valid Montana license and background checks.

Qualifications

• High School diploma or equivalent required.
• One year of customer service or administrative experience preferred.
• Ability to prioritize tasks and manage multiple priorities.
• Proficient with standard office equipment and Microsoft Office apps.
• Strong communication and data entry skills; attention to detail.
• Valid Montana driver’s license and clean driving record; some travel possible.
• Pass criminal background check and drug screen.

Responsibilities

• Answer incoming telephone calls and direct to appropriate personnel.
• Greet visitors, customers, and vendors in a friendly, professional manner.
• Provide general administrative support to various departments.
• Order and maintain office supplies; run errands as needed.
• Provide email communication to the main office.
• Perform other duties as assigned.

Skills

Customer service

Time management

Communication

Data entry

Multitasking

Education

High School diploma or equivalent

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Responsibilities include, but are not limited to the following:

• Answer incoming telephone calls, determine purpose of callers, and forward calls to appropriate personnel or department.
• First point of contact with general public. Greet visitors, customers, and vendors in friendly and professional manner when they visit the office.
• Self-motivated, team-player with "can-do" attitude, good interpersonal skills, and the ability to prioritize tasks and responsibilities to meet deadlines.
• Must have a professional attitude, be punctual, adaptable, maintain positive customer relations and act in a courteous and respectful manner at all times.
• Provide general administrative support to various departments.
• Proactive in creating, maintaining, and promoting a pleasant, clean, and organized reception area and work environment.
• Order, receive, organize, and maintain office supplies.
• Run miscellaneous office errands.
• Provide email communication to main office and as directed.
• Perform other duties as assigned.

Minimum Qualifications/Work Experience Requirements:

• High School diploma or equivalent required.
• One year of customer service or administrative/office management experience preferred.
• Ability to work independently, perform a variety of work assignments, and manage multiple priorities.
• Working knowledge of standard office equipment (PC, fax machine, printers, copiers, calculators, postage meter, etc.).
• Must have experience in administrative support and functions, with strong computer skills, strong data entry skills, and experience with Microsoft Office products including Excel, Outlook, Word and other office applications.
• Good organizational skills and time management.
• Ability to work overtime as needed.
• Strong communication skills, both verbal and written with a variety of customers, vendors, and co-workers.
• Impeccable attention to detail.
• A valid Montana driver's license with a clean driving record. This position may require some travel.
• Ability to pass a criminal background check and drug screen.

How to Apply:

Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.

Knife River-Mountain Region offers a 401(k) as well as COMPANY PAID medical, dental, and vision benefits for employees and their dependents. Paid time off (PTO) offered after 90 days successful employment.

Resume Required.

We are a drug free work environment requiring pre-employment and random drug testing. Subject to background check.

You may apply online at www.kniferiver.com/careers

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.