Receptionist

Orchard Rehabilitation and Nursing Center; Town of Ridgeway (NY); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Premium compensation

Great benefits package

Fun, family-like team atmosphere

Beautifully remodeled office

Professional growth & stability

Innovative training programs

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Orchard Rehabilitation and Nursing Center is seeking a receptionist/administrative assistant to manage front-desk operations at our New York facility. You will greet visitors, answer calls, route inquiries, and support daily administrative tasks with accuracy and discretion.

The role requires professional communication, proficiency with MS Office, and the ability to maintain records and assist with coordination of staff and residents.

Qualifications

• Must have solid clerical and front-desk skills.
• Proficient in using phones, e-mail, and basic software.
• Ability to maintain records and manage documents.

Responsibilities

• Greet visitors and determine reason for visit.
• Answer and screen phone calls and route to appropriate staff.
• Handle mail, copies, and basic office tasks.
• Prepare invoices, memos, and correspondence as needed using MS Office.
• Maintain resident room listings and directory information.
• Provide information about the facility and services to guests.
• Ensure front desk coverage when stepping away and coordinate with team.

Skills

Clerical skills

Phone etiquette

Microsoft Office

Records management

Reception duties

Education

High school diploma

Tools

Fax machines

Copiers

Computers

Job description

Orchard Rehabilitation and Nursing Center -

We offer the Following:

• Premium Compensation


• Great Benefits Package


• Fun, Family-Like Team, and Atmosphere!


• Work in a Beautifully Remodeled Office


• Professional Growth & Stability


• Innovative Training Programs

Benefits:

• 401(k)


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

ESSENTIAL FUNCTIONS:

• Ensure all person’s entering and exiting the facility have authorization to do so.


• Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.


• Perform general office duties such as ordering supplies and maintaining records management systems.


• Prepare invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, and/or presentation software, as requested


• Sort and route incoming mail, answer correspondence, and prepare outgoing mail.


• Greet visitors and determine nature and purpose of visit, direct them to specific destinations or the appropriate persons according to their needs.


• Complete word processing and clerical assignments with review of the assignee.(Filing, typing copying)


• Obtain, review and apply new information to Resident Room Listing, Department Notifications, and Department Directory.


• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.


• Ensure no personal calls are relayed directly to personnel during his/her work hours unless it is an emergency


• Route emergency calls appropriately.


• Make copies of correspondence and other printed material.


• Provide information about establishment, such as location of departments or offices, employees within the organization, or services provided.


• Operate communication systems, such as telephone, switchboard, intercom, two-way radio, or public address.


• Beep individuals to inform them of telephone calls, using beeper and interoffice communication equipment.


• If the receptionist needs to leave the front desk at any time then s/he needs to have appropriate coverage in place.


• All other duties as assigned.

ACKNOWLEDGEMENT

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. All pay rates and bonuses are paid and/ or awarded to employees based on the facilities policy and/ or the CBA, depending on the position.