Receptionist

Quadra; The Woodlands (TX); On-site; USD 49,000 - 75,000; Full time

Benefits offered by this job

Tailored training

Permanent, full-time position

Competitive salary & incentives

Excellent benefits package

401K with match

Award-winning workplace

Job summary

Quadra is seeking a dynamic receptionist to be the main contact for visitors and staff at our The Woodlands, TX site. This permanent, full-time role is on-site Monday to Friday 8:30 AM-4:30 PM, reporting to the Director of Operations & Logistics.

You will handle greeting duties, sign-in rosters, routing of calls, and coordinate with various teams to manage events, supplies, and vendor interactions. A fast-paced environment and strong organizational skills are essential.

Qualifications

• Have a related post-secondary education in office administration or related field.
• Accustomed to a fast-paced environment.
• 1-2 years of experience as an Administrative Assistant, Host, Administrative Coordinator or Receptionist in a dynamic environment.
• Excellent interpersonal, communication and organizational skills.

Responsibilities

• Greet employees, visitors, and contractors in a friendly and professional manner.
• Manage daily sign in/ out rosters, ensuring all company sign in policies and protocols are followed.
• Answer and manage routing for all incoming calls and communications.
• Liaise with our Digital and Operations team as the main contact for workplace flexibility bookings.
• Processing of Mail (Incoming, outgoing) and processing of courier on a regular basis.
• Manage and maintain local internal office and kitchen supplies.
• Coordinating office activities (meetings, visitors, special events, planning catering, etc.).

Skills

Interpersonal skills

Organizational skills

Communication

Education

Post-secondary education in office administration or related field

Tools

Excel

Word

PowerPoint

Job description

Position: Receptionist

Location: Quadra

Status: Permanent, Full-time | 100% On-site | Monday to Friday, 8:30 AM-4:30 PM

Location: The Woodlands, TX

Are you passionate about customer service and do you love interacting with people? Do you like to have fun at work, and have you been described as a team player? Are you committed to your professional development and do you like being the main contact for special events at the office? If so, join the Quadra family!

Reporting to our Director, Operations & Logistics, we are currently looking for a dynamic, organized and career driven person to join our Quadra team as a receptionist! You will have the chance to work with dynamic colleagues who are eager to share their knowledge and skills with you. You will be working in a fast-paced environment where having fun at work is a priority!

Why Quadra?

When you join Quadra, you'll be part of a 50+ year old, growing organization that is dedicated to its 500+ employees located in Canada and the United States. We offer not only an engaging culture and a collaborative, family-oriented environment, but also a great deal of autonomy and flexibility.

You will have the opportunity to be part of a professional, fun, innovative, and determined team. In addition, Quadra is proud to be recognized as one of the Best Managed Companies® and certified as a Great Place to Work for Women® and a Great Place to Work overall.

Some of your responsibilities will include:

• Greeting employees, visitors, and contractors in a friendly and professional manner
• Manage daily sign in/ out rosters, ensuring all company sign in policies and protocols are followed
• Answer and manage routing for all incoming calls and communications
• Liaise with our Digital and Operations team as the main contact for workplace flexibility bookings
• Processing of Mail (Incoming, outgoing) and processing of courier on a regular basis (preparation of bills, envelopes, call courier)
• Manage and maintain local internal office and kitchen supplies
• Coordinating office activities (meetings, visitors, special events, planning catering, etc.) and managing custodial services at all time
• Assist with Contactor processing onsite – manage documentation for authorization forms / work permits
• Assist with the management of non-inventoried, consumable materials, inventories for the operations and commercial group (Uline, Akland etc...)
• Communicating and coordinate, with local service suppliers (cleaners, landscapers, etc.) to ensure requirements are met
• Assist with entry and tracking of PO’s into E1
• Assist with any supplier evaluations and special projects as needed for various departments
• Support cost reduction initiatives & projects for ongoing monthly expenses. (RFQ for operational services such as landscaping, coffee services etc.)
• When require, provide the required support to our internal office teams (Customer Service, R&D, AP and QA support)
• All other related tasks

What are the requirements and skills needed?

• Have a related post-secondary education in office administration or related field
• Accustomed to a fast-paced environment
• 1-2 years of experience as an Administrative Assistant, Host, Administrative Coordinator or Receptionist in a dynamic environment
• Excited to contribute towards a high-performance culture
• Self-motivated with the ability to work independently
• Excellent interpersonal, communication and organizational skills
• Proven ability to prioritize and to manage multiple tasks and projects at once
• Advanced computer skills (Excel, Word, PowerPoint; to work effectively with the Office 365 suite)

Here's some of the perks of choosing this position with us:

• Tailored training: We provide personalized training to support you and your growth
• Permanent, full-time position: Join us for a stable, long-term career
• Competitive salary & Performance Incentives: Your hard work is rewarded with attractive compensation and bonuses
• Excellent Benefits Package: Medical, Dental, and more to keep you covered including our Employee Assistance Program (EAP)
• Generous Time Off:Flexible personal days, sick days and vacation to recharge
• Wellness Programs:Enhance your quality of life with wellness initiatives, including health and mental wellness programs from healthcare leader
• 401K with match: Plan your future with our matched retirement program
• Family-owned and support environment: Be part of a private, family-owned company with a strong infrastructure and core values
• Award-Winning Workplace: Work in a certified Great Place to Work®, WEConnect Women Owned, and Best Managed Company!
• Inclusive Culture: We celebrate diversity and caring for each other and having fun are part of our core values!
• Career Growth: Unlock opportunities for development in a fast pace growing company
• Fun Social Activities: Get involved in company events, Volunteering programs, etc.
• Referral & Recognition Programs: Earn monetary rewards through our referral and employee recognition programs (years of service, merit awards, etc.)

Compensation:

The expected base salary range for this position is $49,170.00 to $74,600.00 USD per year, depending on your experience, skills, and qualifications. Our salary ranges are carefully benchmarked by role and level, ensuring competitive pay that rewards your expertise.

Total Rewards Package:

Your base salary is just the beginning! This role also includes a generous incentive program and comprehensive benefits, recognizing the value you bring. At Quadra, we

offer a total rewards package designed to support and motivate our team, promoting both career growth and work-life balance.

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