Receptionist

Talentify; South Yarmouth (MA); On-site; USD 40,000 - 48,000; Full time

Job summary

Talentify is seeking an organized administrative assistant to support facility operations, answer phones, schedule appointments, and manage correspondence. The role emphasizes accuracy, professionalism, and the ability to interact with residents and staff in a respectful manner.

The candidate should have a high school diploma, fluency in English, and strong oral and written communication skills to handle routine clerical duties within a collaborative environment.

Qualifications

• Must possess a high school diploma or equivalent.
• Must be able to read, write, speak, and understand English.
• Ability to make independent decisions when warranted.
• Ability to deal tactfully with residents, staff, visitors and the public.
• Ability to work harmoniously with other personnel.
• Must follow written and oral instructions.
• Must be patient, tactful, cheerful disposition and enthusiasm when interacting with residents and staff.
• Knowledge of secretarial duties and use of office equipment.

Responsibilities

• Type, file and distribute correspondence as directed.
• Answer telephone, schedule appointments, run errands, take and deliver messages.
• Sort, distribute, and route incoming mail to residents, departments, and personnel.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls.
• Perform admitting, reception, telephone and/or switchboard duties as necessary.
• Serve as secretary to various committees of the facility as necessary.

Skills

English proficiency

Independent decision making

Interpersonal skills

Teamwork

Follow instructions

Patience and tact

Secretarial duties

Education

High school diploma or equivalent

Job description

Essential Job Functions

• Type, file and distribute correspondence as directed.
• Answer telephone, make appointments, run errands, take and deliver messages, etc., as directed.
• Sort, distribute, and route incoming mail to appropriate residents, departments, and/or personnel.
• Maintains postage meter in facility.
• Orders supplies and schedules repairs and maintenance for all office machines.
• Type letters, reports, statements, minutes of meetings, agendas, etc., as necessary/directed.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls as necessary.
• Perform admitting, reception, telephone and/or switchboard duties as necessary/directed.
• Perform unscheduled administrative task as directed.
• Serve as secretary to various committees of the facility as necessary/directed.
• Other related duties and responsibilities that may become necessary to meet the needs of the facility.

Qualifications

• Must possess, at a minimum, a high school diploma or equivalent.
• Must be able to read, write, speak, and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, visitors and the general public.
• Must possess the ability to work harmoniously with other personnel.
• Must be able to follow written and oral instructions.
• Must have patience, tact, cheerful disposition and enthusiasm, as well as to be willing to handle residents, staff and visitors based on whatever maturity level they are currently functioning.
• Must be knowledgeable in secretarial duties, use of equipment, etc., related to secretarial functions.

Physical Requirements and Working Conditions

Will meet all physical requirements of the position as identified by the facility policies and procedures related to functional job analysis.

Other Duties

Please note this job description is not designed to cover or contain comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.