Receptionist

Arnold & Porter Llp; Seattle (WA); On-site; USD 50,000 - 60,000; Full time

Job summary

Arnold & Porter in Seattle is seeking a professional Receptionist to be the first point of contact for clients, guests, and staff, delivering welcoming service that reflects the firm's standards.

The role requires strong organizational and communication skills, ability to manage multiple tasks with discretion, and the capacity to support daily office operations in a fast-paced legal environment.

Qualifications

• Minimum two years of receptionist experience in a professional services environment.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Welcome clients, guests, and employees professionally.
• Answer and direct calls.
• Coordinate visitor offices for Seattle staff.
• Issue temporary badges and maintain logs.
• Distribute parking validations and maintain records.
• Coordinate meetings and events and logistics.
• Provide administrative support and maintain the reception area.

Skills

Reception experience

Customer service

Microsoft Office

Education

High school diploma

Tools

Microsoft Office Suite

Windows OS

Job description

Arnold & Porter is a global law firm with offices across the United States, Europe, and Asia. The firm advises clients on complex regulatory, litigation, and transactional matters across a wide range of industries, including more than half of the Fortune 100.

We are seeking a highly professional and service-oriented Receptionist to join our Seattle office. As the first point of contact for clients, guests, and employees, this individual plays a critical role in creating a welcoming and seamless experience that reflects the firm's commitment to excellence, professionalism, and client service.

The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational and communication skills, and possess a strong commitment to delivering outstanding service while managing multiple responsibilities with discretion and efficiency.

Key Responsibilities

• Welcome and assist clients, guests, and employees in a professional and courteous manner.
• Serve as the primary point of contact at the reception desk, ensuring a positive and polished visitor experience.
• Answer and direct incoming telephone calls promptly and professionally, accurately relaying messages and responding to routine inquiries.
• Coordinate and assign visitor offices for employees visiting the Seattle office.
• Issue temporary employee badges and maintain badge tracking logs.
• Distribute parking validation tickets to clients and guests and maintain associated records.
• Coordinate office events, conference room scheduling, and meeting logistics.
• Provide event and meeting support, including ordering catering, setting up and breaking down meeting rooms, and coordinating with IT to ensure audiovisual needs are met.
• Process invoices and expense reimbursements using Emburse.
• Order and maintain office and meeting supplies as needed.
• Receive and distribute deliveries to the appropriate recipients.
• Assist with the management of physical client and firm records.
• Maintain the appearance and organization of the reception area, including seating areas, newspapers, and periodicals.
• Provide administrative and operational support to ensure smooth daily office functions.
• Exercise sound judgment and proactively resolve issues while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or equivalent required.
• Minimum of two (2) years of reception experience in a law firm, professional services firm, or similar client-facing environment.
• Experience coordinating events is a plus.
• Proficiency with Microsoft Office Suite and Windows operating systems.
• Strong interpersonal skills with the ability to interact effectively with individuals at all levels of the organization.
• Demonstrated ability to work independently and manage multiple priorities simultaneously.
• Excellent organizational, problem‑solving, and time‑management skills.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional attention to detail and commitment to accuracy.
• Proven customer service skills with a client‑focused mindset.
• Ability to operate standard office equipment and perform general clerical duties.
• Flexibility to work additional hours as needed.

Arnold & Porter offers the opportunity to work in a collaborative, professional environment where excellence, teamwork, and client service are highly valued. As a member of our team, you will contribute to delivering an exceptional experience for clients and colleagues while supporting the operations of one of the world's leading law firms.

The anticipated base salary for this position is $50,000 to $60,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits .

As a nonexempt position, this position is eligible for overtime. The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti‑discrimination and Anti‑harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

For our EEO Policy Statement, please click here . If you would like more information about your EEO rights as an applicant under the law, please click Know Your Rights .

Arnold & Porter Kaye Scholer LLP uses E‑Verify, which is a web‑based system, to confirm the eligibility of our employees to work in the United States. As an E‑Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I‑9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E‑Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E‑Verify clause. Please see the posters for details regarding E‑Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E‑Verify Participation Poster and Right‑to‑work Poster .