Legal Resource Assistant

Arnold & Porter Llp; New York (NY); On-site; USD 46,800 - 57,200; Full time

Job summary

Arnold & Porter has a Legal Resource Assistant opening in the New York office. The role supports attorneys and legal personnel with administrative work in a collaborative team environment.

The position includes preparing and proofreading legal documents, managing calendars, coordinating travel, handling expenses and invoices, onboarding clients, and supporting billing. A high school diploma is required, with a two- or four-year degree preferred.

Qualifications

• High school diploma, two- or four-year degree preferred.
• Excellent organizational and written/oral communication skills.
• Strong MS Word, Excel, PowerPoint, Outlook, and database skills.
• Ability to multitask and prioritize time effectively.
• Proficiency with standard office procedures in a team setting.
• Flexibility to work extra hours when needed.

Responsibilities

• Prepare, edit, and proofread legal documents and emails.
• Assist in trials, depositions, client meetings, and case strategy meetings; organize exhibits and memoranda.
• Manage attorneys' Outlook calendars and arrange virtual meetings.
• Process expenses and invoices through Chrome River.
• Coordinate attorney travel and archiving of mail.
• Maintain attorney files and state/federal admissions.
• Work with MS Office and firm applications to complete assignments.
• Onboard and manage new clients and matters.
• Review and finalize firm invoices and support billing processes.

Skills

Organizational skills

Written and verbal communication

Time management

Team collaboration

Multi-tasking

MS Word

Excel

PowerPoint

Outlook

Databases

Internet research

Education

Two-year degree

Four-year degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Databases

Internet research

Job description

Arnold & Porter has a Legal Resource Assistant opening in the New York office. The Legal Resource Assistant assists attorneys and other legal personnel with administrative work in a team-oriented and collaborative environment.

Responsibilities

• Skillfully preparing, editing, and proofreading legal documents and emails.
• Assisting in all facets of trials, depositions, client meetings, and case strategy meetings; organizing exhibits, notebooks, charts, graphs, memorandums, and other legal documents as well as visual aids for same.
• Diligently managing attorneys’ Outlook calendars and arranging conference/video conference calls, virtual meetings on platforms such as Zoom and Microsoft Teams.
• Tracking, entering, and processing expenses and invoices through Chrome River.
• Efficiently coordinating and scheduling attorney travel.
• Organizing, routing, and archiving incoming mail.
• Maintaining an awareness of attorneys' caseloads and statuses.
• Establishing and maintaining attorneys' files in electronic and hard copy format.
• Maintaining attorneys’ state and federal court admissions and renewals current.
• Working with Microsoft Office (Word, Excel, and PowerPoint) and other firm applications, as necessary, to complete specific assignments.
• Onboarding and managing new clients and matters.
• Reviewing, editing, and finalizing firm invoices to clients.
• Collaborating with accounting and e-billing teams to initiate and maintain proper client billing procedures.

Qualifications

• A minimum of a high school diploma, with a four-year or two-year degree preferred.
• Excellent organizational and communications skills, both oral and written.
• Strong skills in MS Word, Excel, PowerPoint, Outlook, various databases, and Internet research skills.
• Ability to handle a variety of tasks simultaneously.
• Ability to prioritize and manage time appropriately.A proficiency with standard office procedures working in a team/collaborative environment.
• Flexibility to work additional hours, as necessary.

The base salary for this position is $52,800.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .