Receptionist

Capital Precast; San Marcos (TX); On-site; USD 28,000 - 36,000; Full time

Job summary

Capital Precast, a leading precast concrete manufacturer in San Marcos, TX, is seeking a Receptionist to serve as the first point of contact for visitors, vendors, candidates, and employees. This on-site role requires bilingual English/Spanish communication, professional front desk handling, and close coordination with multiple departments.

You will manage calls, mail, and office supplies, maintain a welcoming environment, and support leadership with administrative tasks.

Qualifications

• Bilingual in English and Spanish.
• Excellent verbal and written communication.
• Professional and courteous demeanor.
• Strong organizational and time-management skills.
• Ability to prioritize multiple responsibilities.
• Strong attention to detail.
• Basic computer and data-entry skills.
• Ability to work independently while supporting multiple departments.
• Dependable with regular and punctual attendance.
• Willingness to assist with tasks outside front desk responsibilities.
• Positive, helpful, and team-oriented attitude.
• Must have a valid Driver’s License.

Responsibilities

• Greet, screen, and direct visitors to the appropriate employee or department.
• Answer incoming telephone calls and route calls to the appropriate personnel.
• Assist visitors, vendors, candidates, and employees with general questions and information.
• Manage candidate arrival and interview flow, including notifying the appropriate hiring manager or interviewer.
• Maintain applicable safety standards for plant visitors by ensuring required safety forms are completed and PPE is provided before entering designated plant areas.
• Maintain a professional, organized, and welcoming front desk and reception area.
• Monitor and manage the company's general information email account.
• Receive, sort, and distribute incoming company correspondence.
• Prepare and coordinate outgoing physical correspondence and packages through UPS or other applicable mailing and delivery services.
• Ensure correspondence and deliveries are routed to the appropriate employees or departments in a timely manner.
• Order, receive, distribute, and restock office supplies.
• Conduct a weekly inventory survey of office supplies to identify items that need to be reordered.
• Maintain organized supply and storage areas.
• Assist with quarterly physical inventory as needed.
• Maintain office spaces and common areas to ensure they are organized and ready for daily business activities.
• Prepare and maintain spaces for events, interviews, meetings, and trainings.
• Coordinate room setup, materials, supplies, and other needs for scheduled activities.
• Coordinate repairs or replacements of office equipment and utilities with service providers.
• Support cleaning, IT, and other service needs as necessary.

Skills

Bilingual EN/ES

Communication skills

Organizational skills

Time management

Attention to detail

Data entry

Basic computer skills

Independent work

Punctual attendance

Team-oriented

Driver's license

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

This is an on-site position located in San Marcos, TX.

ABOUT CAPITAL PRECAST:

Capital Precast is a leading precast concrete manufacturer based in San Marcos Texas serving the Central Texas market since 1997. We are focused on providing the highest quality precast concrete solutions for a wide range of underground utility applications. Our NPCA certified plant offers a complete line of products including sanitary, storm, power, water, and communications utility products.

We are committed to continually expanding our capabilities through investments in people and production. We strive to keep pace with our customers’ demands while working safely every day.

We are an Equal Opportunity Employer, and we are looking for the right people to fill the right seats. It's our professional and caring employees who make a difference in the lives of our customers and our community every day. Visit us at http://www.capitalprecastinc.com/

CAPITAL PRECAST CORE VALUES:

The successful candidate will be committed to upholding Capital Precast core values including:

• COMMIT TO ONE ANOTHER
• KNOW WHAT YOUR CUSTOMERS NEED
• GO THE EXTRA "YARD"

Position Summary

The Receptionist serves as the first point of contact for visitors, candidates, customers, vendors, and employees at Capital Precast. This position is responsible for providing professional front desk support, managing incoming calls and correspondence, maintaining office organization, coordinating office supplies and services, and providing administrative assistance to departments and leadership.

The Receptionist plays an important role in creating a welcoming and professional environment while helping ensure the day-to-day administrative needs of the office and plant operations are handled efficiently.

Requirements:

• Bilingual in English and Spanish.
• Excellent verbal and written communication skills.
• Professional and courteous demeanor when interacting with employees, visitors, candidates, customers, and vendors.
• Strong organizational and time-management skills.
• Ability to prioritize multiple responsibilities and respond to changing needs.
• Strong attention to detail.
• Basic computer and data-entry skills.
• Ability to work independently while supporting multiple departments.
• Dependable with regular and punctual attendance.
• Willingness to assist with tasks outside of normal front desk responsibilities as business needs arise.
• Positive, helpful, and team-oriented attitude.
• Must have a valid Driver’s License.

Education:

• High School Diploma or GED.

Qualifications:

• Ability to communicate effectively in both English and Spanish.
• Strong customer service and interpersonal skills.
• Ability to maintain professionalism when handling visitors, telephone calls, correspondence, and confidential information.
• Strong administrative and organizational skills.
• Ability to coordinate multiple tasks, meetings, interviews, events, and office needs.
• Ability to work effectively with employees and leadership across multiple departments.
• Willingness to provide administrative assistance to both office and plant management teams as needed.

Primary Responsibilities:

Front Desk & Visitor Management

• Greet, screen, and direct visitors to the appropriate employee or department.
• Answer incoming telephone calls and route calls to the appropriate personnel.
• Assist visitors, vendors, candidates, and employees with general questions and information.
• Manage candidate arrival and interview flow, including notifying the appropriate hiring manager or interviewer.
• Maintain applicable safety standards for plant visitors by ensuring required safety forms are completed and appropriate Personal Protective Equipment (PPE) is provided before entering designated plant areas.
• Maintain a professional, organized, and welcoming front desk and reception area.

Company Correspondence & Mail

• Monitor and manage the company's general information email account.
• Receive, sort, and distribute incoming company correspondence.
• Prepare and coordinate outgoing physical correspondence and packages through UPS or other applicable mailing and delivery services.
• Ensure correspondence and deliveries are routed to the appropriate employees or departments in a timely manner.
• Order, receive, distribute, and restock office supplies.
• Conduct a weekly inventory survey of office supplies to identify items that need to be reordered.
• Maintain organized supply and storage areas.
• Assist with quarterly physical inventory as needed.

Office & Meeting Space Coordination

• Maintain office spaces and common areas to ensure they are organized and ready for daily business activities.
• Prepare and maintain spaces for:
  • Company events
  • Candidate interviews
  • Meetings
  • Employee trainings
• Assist with maintaining the general tidiness and professional appearance of office areas.
• Coordinate room setup, materials, supplies, and other needs for scheduled activities.
• Coordinate repairs, service, or replacement of office equipment and utilities with appropriate service providers.
• Assist with service needs involving:
  • Copy machines
  • Internet services
  • General office equipment
  • Office utilities
• Communicate office cleaning needs and concerns with the company's cleaning service provider.
• Follow up with vendors or service providers as necessary to ensure office needs are addressed.

Departmental Administrative Support

• Provide general administrative assistance to departments throughout the company as needed.
• Assist Dispatch with PODs and related administrative needs.
• Assist Sales with RMAs and related documentation.
• Assist Accounting with data entry and other administrative tasks.
• Provide administrative support to leadership members as requested.
• Assistance may extend to the Plants and their management teams based on operational needs.

Company Events & Coordination

• Support the planning and coordination of large company events.
• Assist with event-related:
  • Travel arrangements
  • Materials and supplies
  • Vendor and service coordination
• Help prepare event spaces and distribute materials as needed.
• Provide additional administrative and logistical support before, during, and after company events.

General Support

• Run company-related errands as needed.
• Assist employees and departments with general administrative requests.
• Support office and plant operations as business needs arise.
• Perform other duties and functions as assigned to support Capital Precast operations and company objectives.

The duties listed above are not all-inclusive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the job.

The job description does not constitute an employment contract between the employer and the employee and is subject to change by the employer as the employer's needs and requirements of the job change.

Physical Requirements:

• Ability to perform the essential job functions consistently, safely, and successfully within ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and quantitative productivity standards.
• Ability to maintain regular and punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to sit and work at a computer or front desk for extended periods.
• Ability to stand and walk throughout office and plant areas as necessary to perform job responsibilities.
• Ability to occasionally lift and carry office supplies, packages, event materials, and other items associated with the position.
• Ability to safely enter designated plant areas when necessary while following applicable safety requirements and wearing required PPE.