Receptionist

Mercy Haven, Inc.; North Great River (NY); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Paid sick time

403b retirement plan eligibility

EAP

Job summary

Mercy Haven, Inc. seeks a Per Diem Receptionist to support the Office Manager at the main office in Islip Terrace, NY. You will greet guests, manage the front desk, assist with meeting setup/breakdown, and help with general office tasks.

The role requires a High School Diploma, proficiency with Microsoft Office, and the ability to work in a fast-paced environment. Schedule mirrors the stated hours for mornings and/or afternoons; $19/hour, per diem and on-site.

Qualifications

• High School Diploma or equivalent and proficiency with Microsoft Office.
• Experience in an office setting and knowledge of standard office practices.
• Ability to work in a fast-paced environment with urgency.

Responsibilities

• Greet guests and staff and maintain an efficient reception experience.
• Answer phones promptly and handle inquiries.
• Document calls and visitors; support office systems and procedures.
• Organize routines, mail distribution, and scheduling.
• Maintain calendar and meeting room reservations.
• Assist with residential applications, intake data and reporting.
• All other duties as assigned.

Skills

MS Office

Office administration

Fast-paced environment

Education

High School Diploma or Equivalent

Tools

Printers & copiers

Office equipment

Job description

Receptionist (Per Diem)

Islip Terrace, NY, USA

$19 per hour Bi-Weekly/ Hourly Per Diem

Paid sick time, 403b retirement plan eligibility, EAP

Join a Meaningful Profession with Mercy Haven!

Discover the difference between a job and a fulfilling career by becoming a vital part of Mercy Haven's mission. We provide homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly. Recognized as a Newsday Top Workplace on Long Island for three years, we invest in our employees' success and offer an excellent benefits package. W

We are currently seeking a Per Diem Receptionist. In this role, you will be assisting the Office Manager with all office responsibilities, including set-up and breakdown of meeting spaces, the greeting of visitors, management of the front receptionist desk, and task support to all departments, as needed.

Position Responsibilities

• Greet guests and staff warmly while ensuring an efficient reception experience.
• Answer phones promptly and handle public inquiries accurately.
• Document all calls and visitors appropriately, referring to the right contacts when needed. Support staff with office systems, procedures, and correspondence.
• Organize office routines and assist with tasks like mail distribution and scheduling.
• Help create a welcoming environment for meetings, guests, and staff.
• Manage residential applications, files, intake data, and ensure record accuracy at admission and discharge. Assist with reports and accountability documents for funding sources.
• Maintain the office calendar, reserve meeting rooms, and update staff contact/travel records. Send birthday cards, inspection notices, and maintain up-to-date staff information.
• All other duties, as assigned.

POSITION RELATIONSHIPS Reports to: Office Manager Supervises: None

Position Requirement

• High School Diploma or Equivalent Proficient with Microsoft Office Suite Experience working in an office setting and knowledge of office practices
• Experience with printers, copiers, postage machines, and office equipment
• Able to work in a fast-paced environment and act with a sense of urgency
• Physical Requirements: remain stationary for long periods of time in the office, move intermittently throughout the office during work hours, reaching overhead, may push or pull 15-20 pounds daily, repetitive wrist/finger movement, read/write reports and use computer on daily basis.

SCHEDULE: Monday-Friday: Mornings (8:30am-12:30pm) and/or Afternoons(12:30pm to 4:30pm)- as needed

PAY RATE: $19.00 an hour

LOCATION: Main Office, Islip Terrace, NY

Learn more at mercyhaven.org!

MERCY HAVEN IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE ON THE BASIS OF RACE, RELIGION, GENETIC PREDISPOSITION, CREED, COLOR, NATIONAL ORIGIN, ANCESTRY, SEX, SEXUAL ORIENTATION, AGE, MARITAL STATUS, VETERAN STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW.