Receptionist

Talentify; Mystic (CT); On-site; USD 25,000 - 33,000; Part time

Job summary

Masonicare at Mystic in Mystic, CT is seeking a Receptionist on a Per Diem basis to greet visitors and residents, assist callers, and coordinate various administrative duties. The role includes handling messages, scheduling transportation, maintaining files, and supporting staff with daily tasks to ensure smooth front-desk operations.

Position requires a High School diploma or equivalent and basic reading/writing skills.

Qualifications

• High School diploma or equivalent.
• Reading and writing skills.

Responsibilities

• Greets, assists and directs visitors, residents and other callers.
• Relays messages and notifies personnel as needed.
• Maintains resident files and coordinates meal/service requests.
• Assists with department equipment and supplies and maintains cleanliness.
• Handles emergencies via the Call-for-Aid system and directs staff accordingly.
• Schedules resident transportation and inputs maintenance/housekeeping work orders.
• Manages the Outlook calendar for guest room reservations and assists with admin tasks.
• Sorts and distributes daily correspondence and supports staff with requests.
• Completes resident anniversary cards and weekly communications to board members.
• Maintains reception area in a neat and presentable condition.
• Performs other duties as assigned.

Skills

Reading and writing skills

Education

High School or equivalent

Job description

Receptionist

Masonicare at Mystic - Mystic, CT

Per Diem - 8:00am to 4:30pm or 4:00pm to 8:00pm

“We are committed to supporting our employees with competitive pay, matching 401K retirement plan, work-life balance, and career growth opportunities.”

The receptionist greets, assists and directs visitors, residents and other callers.

Essential Duties and Responsibilities:

• 1. Maintains established departmental policies and procedures, objectives, quality assurance program and safety standards.
• 2. Provides assistance, guidance and direction to visitors and residents. Ascertains the nature of their business; assists and/or directs visitors and residents to various locations in the community when appropriate. Calls for an escort when necessary.
• 3. Receives messages, flowers, newspapers and other items and notifies appropriate personnel. ; delivers or arranges for the delivery of items to residents and appropriate personnel.
• 4. Maintains files on resident’s requests for meal service as well as other needs. Maintains directory and files on current residents, their locations, status and other pertinent information according to established procedure.
• 5. Assists in care and maintenance of department equipment and supplies.
• 6. Participates in educational programs and inservice meetings; attends meetings as required.
• 7. Handles all incoming emergencies through Call-for-Aid System. Notifies and directs appropriate personnel.
• 8. Serves as “hand holder” to upset residents. Also serves as “front of the house” eyes and ears, reporting issues of importance to the Director on duty.
• 9. Schedules resident transportation requests in to Meditech
• 10. Inputs maintenance and housekeeping work orders into Meditech
• 11. Maintains Outlook calendar for guest room reservations
• 12. Fills in as needed for Administrative Assistants
• 13. Sorts and distributes all incoming correspondence
• 14. Assists staff with administrative duties and requests
• 15. Receives in daily prescriptions from pharmacies
• 16. Inputs and prints maintenance/housekeeping work orders. Schedules and input transportation requests.
• 17. Complete monthly resident anniversary cards and weekly mailing of verbiage to board members.
• 18. Keeps reception area neat and clean in view of all guests.
• 19. Performs other duties as assigned.

Qualifications:

• Education: High School or equivalent
• Experience: Reading and writing skills
• Per Diem