Receptionist

Ohio Living; Llanfair (PA); On-site; USD 32,000 - 42,000; Full time

Job summary

Ohio Living seeks a Receptionist to provide front-desk support at an assigned location, answering a multi-line phone system and welcoming visitors. The role includes clerical tasks and coordinating with departments to ensure smooth daily operations.

Key duties involve managing mail, directories, and call routing, while assisting with administrative tasks and basic reporting as needed.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Six months experience in an administrative/clerical position required.
• Experience with a multi-line telephone system required.
• Must be able to type a minimum of 50 words per minute.
• Knowledge of office machines, equipment, and procedures required.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.
• Must read, write, speak, and understand the English language.

Responsibilities

• Answers the multi-line telephone system and directs calls to proper departments and/or staff.
• Greets visitors and verifies who is entering the building; maintains the sign-in log.
• Calmly handles emergencies with resident alert alarms, fire alarms, etc.
• Maintains and updates resident directory, emergency contacts, and extensions.
• Receives, sorts, and distributes mail as directed.
• Updates mail card file/list for forwarding purposes.

Skills

Typing 50 wpm

English language

Multi-line phone system

Office equipment

Verbal communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Windows OS

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job. Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives.

Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

Receptionist

Provides reception desk and clerical support for an assigned location by answering the multi-line telephone system and greeting visitors in a pleasant and welcoming manner.

Essential Activities and Tasks

Operations Management - 50%

• Answers the multi-line telephone system and directs calls to proper departments and/or staff.
• Monitors main entrance, greets visitors, verifies who is entering the building, maintains the sign-in log for visitors, volunteers, and vendors, and then directs them to the appropriate staff member, department, office, or resident room.
• Calmly handles all emergencies with resident alert alarms, fire alarms, etc.
• Maintains and updates resident directory, emergency phone contacts, department extensions, key personnel, etc. on a daily basis.
• Receives, sorts, and distributes mail as directed.
• Updates resident mail card file/list for forwarding purposes.

Customer Relations and Service Delivery - 30%

• Interfaces directly with the public greeting and directing visitors in a pleasant and professional manner.
• Listens and responds to the needs of residents and staff members.

Administration and Reporting - 20%

• Assists with administrative duties as directed, including typing, filing, copying, etc.
• Completes the Daily Huddle information for the location.
• Completes the Channel 2 broadcast information, if applicable.
• Completes the gift shop inventory and cash flow, if applicable.
• Schedules the chapel and sets up the room as needed, if applicable.
• Maintains files of the business office, if applicable.
• Sells lunch tickets coordinating additional guests with the Culinary and Nutritional Services Department, if applicable.
• Inputs beauty shop charges, if applicable.
• Tracks garage space rental, if applicable.
• Dispatches security, if needed and applicable.
• All other duties as assigned.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: Six months experience in an administrative/clerical position required.
• Experience with a multi-line telephone system required.
• Must be able to type a minimum of 50 words per minute.
• Knowledge of office machines, equipment, and procedures required.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.
• Other Requirements: Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

Sitting - Up to 8 hours/day

Standing - Up to 2 hours/day

Walking - Up to 2 hours/day

Lifting, transferring, pushing or pulling residents/patients or equipment/supplies - Up to 25 pounds

Work weekends, evenings, and holidays - Required as scheduled

Subject to residents/patients with various disease processes

Occasional Risk Category for Exposure to Bloodborne Diseases - III

Company Overview

Across our 11 life plan communities, we offer a range of options from independent living apartments and villas to specialized memory care and everything in between. Whether it's a helping hand or skilled nursing care, we're here to provide support at every stage of life's journey. But our commitment doesn't stop at our doorstep. Between Ohio Living Home Health & Hospice and Ohio Living Palliative Medicine, we extend our care to over 10 million Ohioans in the 43 counties we serve. We also offer provider-owned physician and nurse practitioner services, a Medicare Advantage plan, and pharmacy services - because health and wellness go hand in hand. The Ohio Living Foundation raises millions of dollars each year to support the people and programs of Ohio Living. From charity care to special programs and beyond, they’re dedicated to making a difference in the lives of those we serve and ensuring that no one is left behind. At Ohio Living, our mission is that heart of all we do. For over 100 years, it has been our promise to care, to support, and to enrich the lives of our residents and communities.