Receptionist

Jabil; Kentucky; Presencial; USD 36.000 - 52.000; Jornada completa

Descripción de la vacante

Jabil in Kentucky seeks an organized Administrative Assistant to support assigned managers with scheduling, correspondence, and clerical duties. You will coordinate calendars, arrange meetings, and prepare documents for executives, ensuring timely delivery and professional presentation.

Responsibilities include travel planning, visitor management, mail and package handling, office supplies procurement, meeting room logistics, and acting as a liaison with internal teams and external partners

Formación

• Ability to present information and respond to questions from managers, clients and the public.
• Strong problem solving and data handling abilities.
• Proficient PC skills with Windows OS and standard software.
• Ability to write simple correspondence.
• Ability to read and understand visual aids and complex instructions.

Responsabilidades

• Coordinate executives', directors' and managers' calendars, meetings and correspondence.
• Coordinate and arrange meetings facilities, record and transcribe minutes.
• Participate or lead special projects and events as needed.
• Arrange travel schedules and reservations.
• Administer department programs and processes.
• Serve as administrative liaison with internal and external stakeholders regarding purchasing, personnel, facilities and operations.
• Generate reports and graphs as needed.
• Order and maintain office supplies.
• Plan and prepare for customer visits.
• Provide support to colleagues in resolving complex issues and ensuring policy compliance.

Conocimientos

Presentation skills

Problem solving

Windows OS

Writing skills

Data interpretation

Herramientas

Jabil software

Descripción del empleo

At Jabil (NYSE: JBL), we are proud to be a trusted partner for the world's top brands, offering comprehensive engineering, supply chain, and manufacturing solutions. With 60 years of experience across industries and a vast network of over 100 sites worldwide, Jabil combines global reach with local expertise to deliver both scalable and customized solutions. Our commitment extends beyond business success as we strive to build sustainable processes that minimize environmental impact and foster vibrant and diverse communities around the globe.

JOB SUMMARY

Support assigned functional managers and/or executives by providing administrative and clerical support.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate executives, directors and/or manager’s calendar, meetings, correspondence and presentations as needed.
• Coordinate and arrange meetings facilities and records and transcribes minutes of meetings.
• Participate or lead special projects and/or events.
• Arrange and coordinate travel schedules and reservations when required.
• Administer program, projects and/or processes specific to the department served.
• Serve as the administrative liaison with others within and outside the company regarding administrative issues relating to purchasing, personnel, facilities and operations.
• Generate reports and graphs as needed.
• Order and maintain supplies.
• Plan and prepare for customer visits.
• Serve as resource to others in the resolution of complex problems and issues.
• Adhere to all safety and health rules and regulations associated with this position and as directed by supervisor.
• Comply and follow all procedures within the company security policy.
• May perform other duties and responsibilities as assigned.

JOB QUALIFICATIONS KNOWLEDGE REQUIREMENTS

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to operate a personal computer including using a Windows based operating system and related software.
• Advanced PC skills, including training and knowledge of Jabil’s software packages.
• Ability to write simple correspondence.
• Read and understand visual aid.
• Ability to apply common sense understanding to carry out simple one- or two-step instructions.
• Ability to deal with standardized situations with only occasional or no variables.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret graphs.

一、接待与访客管理

• 接待来访客人、应聘者、客户，主动问候并引导至对应区域
• 登记访客信息、发放访客证、通知被访人员
• 管理访客动线，维护前台及大堂环境整洁

二、电话与通讯

• 接听总机电话，转接至对应部门或人员
• 记录留言并准确转达
• 处理常用邮箱 / 公共邮箱的基础问询

三、行政支持

• 收发快递、信件、包裹并登记分发
• 管理办公用品的库存、申领与补充
• 会议室预定与协调、会议后勤支持（茶水、设备调试）
• 协助打印、复印、扫描、传真等基础文印工作

四、行政事务协助

• 协助考勤、门禁卡办理、员工入离职基础手续
• 协助组织员工活动、通知传达
• 配合行政经理完成其他日常事务

Jabil, including its subsidiaries, is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, or any other characteristic protected by law.

Accessibility Accommodation

If you are a qualified individual with a disability, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access Jabil.com/Careers site as a result of your disability. You can request a reasonable accommodation by sending an e-mail to [e-mail] with the nature of your request and contact information. Please do not direct any other general employment related questions to this e-mail. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to.