Equipment Administrative Assistant

OHLA USA

Irvine (CA)

On-site

USD 38,572 - 49,593

Full time

14 days+

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Job summary

OHLA USA is seeking an Equipment Administrative Assistant in Irvine, CA. This full-time role involves managing equipment inventory, processing purchase orders, and ensuring efficient equipment utilization. The ideal candidate will have a high school diploma, relevant experience, and proficiency in Microsoft Office.

Qualifications

High School Diploma required.
Five plus years of experience preferred.
Previous experience in construction industry is preferred.

Responsibilities

Set up equipment in Employee Central.
Oversee and maintain equipment inventory.
Monitor equipment location using GPS.

Skills

Attention to detail

Time management

Communication

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

Job description

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Overview

Who is OHLA USA?

We are a company who believes in building a better, safer, more sustainable world for generations to come. We are committed to making a difference within our communities, who depend on the safety and reliability of the structures we build and is possible with our main asset, our people!

OHLA USA brings together the construction industry's most diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities.

We currently have an opportunity for a an Equipment Administrative Assistant for OHLA USA, Inc. in Irvine, CA. This is a full time onsite position that reports to the Nationa Fleet Director in FL.

Responsibilities

Set up equipment in Employee Central
Oversee and maintain an accurate and up-to-date equipment inventory.
Monitor and track equipment location and utilization using GPS systems.
Issue Purchase Orders (POs) for equipment procurement and related services.
Process receiving orders and matching invoices
Equipment Rentals coordination
Dispatch/Release equipment as requested by jobs.
Fuel vendors follow up
Generate and analyze fuel consumption reports to track usage and identify cost-saving opportunities.

Qualifications

Requirements:

High School Diploma
Five plus years of experience preferred
Previous experience in construction industry is preferred
Must be proficient in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint

Skills

Must practice sound judgement, accuracy, timeliness, and reliability
Must be a professional, dependable, and dedicated individual
Attention to detail and excellent follow-through skills are essential
Exhibit discretion and ability to safeguard sensitive and confidential information
Must be capable of composing accurate and professional business correspondence
Ability to prioritize and handle multiple assignments simultaneously while working independently is critical
Must be able to effectively communicate with customers, outside professionals, and employees at all levels within the organization
Posess solid organizational and time management skills
Must be articulate, proactive, dependable, responsive, and team oriented

To learn more about OHLA USA, visit our website www.ohla-usa.com

Compensation: The base rate being offered for this position is USD $28.00 per hour to USD $36.00 per hour. Please note that the salary range listed is specific to the role listed in Irvine, California. Salaries may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

OHLA ADA Message: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee will require the ability to freely access all points of a construction site in wide-ranging climates and environments. The employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; Employee is frequently exposed to outside weather conditions. The noise level in the work environment is usually loud noise.

OHLA EEO Message: OHLA USA and its affiliates are an equal opportunity employer, and all qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, gender identity, veteran status, disability, or any other protected class.

OHLA USA and its subsidiaries (“OHLA”) shall not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to OHLA or an employee of OHLA, by mail, electronically, or otherwise will be considered OHLA property. OHLA will not pay a fee for any placement resulting from the receipt of an unsolicited resume. OHLA will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred to by the Agency free of any charges or fees. OHLA Human Resources is the only authorized representative of OHLA to execute any agreements with search firms or staffing agencies. As a condition for payment, a Vendor shall have OHLA USA Inc.’s Personnel Agreement and a Job Order signed by an authorized OHLA HR representative. Verbal or written communications from any employee of OHLA and its subsidiaries shall not be considered binding obligations. All resumes, whether unsolicited or solicited, shall be the property of OHLA.

#WeareOHLA # OHLA #TalentOHLA #Irvine #OHLAUSAHIRING #FleetAdmin

Minimum Salary

USD $28.00/Hr.

Maximum Salary

USD $36.00/Hr.

Seniority level