Receptionist

Unitedfirm; Houston (TX); On-site; USD 25,000 - 35,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Catered lunches

Complimentary parking

Paid time off

Career development opportunities

Job summary

Our Houston office is hiring a Part Time Bilingual Receptionist / Contract Specialist to manage front desk duties, answer multi-line phones, schedule meetings, and assist with basic contract drafting. Experience in a fast-paced legal environment is valued, with training provided on contract preparation.

The role reports to the Office Manager and offers a competitive benefits package including health/dental/vision insurance and a 401(k) plan, plus perks like catered lunches and paid time off.

Qualifications

• Bilingual (English/Spanish) with full proficiency.
• Resourceful and motivated to resolve issues whenever they arise.
• Customer service attitude.
• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred).
• Case Management software experience is a significant plus.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct all office visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
• Provide fundamental information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling office access
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Drafting/filling/preparing legal contracts (experience is a plus, but we're willing to teach this skill)

Skills

Bilingual (English/Spanish)

Customer service

Office software

CLIO (legal case management)

Calendar management

Tools

CLIO

Microsoft Excel

Google Sheets

Job description

Our Houston office is looking to hire an experienced Part Time Bilingual Receptionist / Contract Specialist with a desire to develop a career within the legal industry. The ideal candidate is an individual who works well in a fast-paced environment. This position requires a true professional who is dedicated and passionate about serving our clients. You will assist clients and guests, answer multi-line phones, manage conference room reservations, and update employee lists and directories. Additionally, you will help office personnel with a variety of tasks at our front desk including calendaring, and serve as a liaison with department managers. The Receptionist reports directly to the Office Manager.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct all office visitors
• Answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., applications, pens, and forms)
• Provide fundamental information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling office access
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Drafting/filling/preparing legal contracts (experience is a plus, but we're willing to teach this skill)

Qualifications

• Bilingual (English/Spanish) with full proficiency
• Resourceful and motivated to resolve issues whenever they arise
• Customer service attitude
• Microsoft Excel, Google Spreadsheets, and CLIO (Preferred)
• Case Management software experience is a significant plus
• Schedule:
  Monday 10:30am to 7:30pm
  Thursday 10:30am to 7:30pm
  Friday 10:30am to 7:30pm
  Saturday 8am to 5pm (3 Saturdays out of the month)
  Wednesday 10:30am to 7:30pm (just when Saturday is off)
  

Here at The United Firm | La Liga Defensora, APC, we offer medical, dental, and vision insurance. We have a great compensation package including a 401(k) plan. Some perks include catered lunches, complimentary parking, paid time off, and more! Come be apart of our growing firm and its opportunities for your career development. You will learn and develop alongside a team of professionals who aim to excel in the legal industry.

The United Firm | La Liga Defensora, APC, is an equal employment opportunity employer, and we welcome everyone regardless of their race, color, religion, sex, national origin, age, disability, veteran status or genetics. We are dedicated to providing an inclusive, open, and diverse work environment.