Receptionist

Fair Havens Center; Florida; On-site; USD 32,000 - 42,000; Full time

Job summary

Fair Havens Center is seeking a diligent clerical assistant to perform standard office duties, manage phone calls, greet visitors, and maintain resident records. The role requires accuracy, teamwork, and reliable punctuality.

The successful candidate will handle mail distribution, operate office equipment, and support supervisors with contract and deadline tracking in a busy environment.

Qualifications

• Requires HS diploma or equivalent.
• Minimum 1 year clerical experience or completion of secretarial program.
• Prior similar role is a plus but not required.
• Strong attention to detail and ability to follow instructions.
• Ability to work independently and in a team in a fast-paced environment.
• Excellent organizational and time management skills.
• Reliable and punctual with positive attitude and strong work ethic.

Responsibilities

• Answer telephone calls and direct to appropriate person/department.
• Greet visitors and direct to office/resident room.
• Issue and collect identification badges; sign-in/out.
• Maintain current resident/file listings with details.
• Track key dates for contracts, renewals, deadlines.

Skills

Attention to detail

Follow instructions

Time management

Organizational skills

Reliability

Punctuality

Teamwork

Independent work

Education

High school diploma or equivalent

Tools

Telephone system

Office equipment

Job description

The primary purpose of this position is to perform clerical support in an efficient manner in accordance with established procedures and as directed by the supervisor.

• Answer telephones, determine nature of call and direct caller to appropriate individual or department.
• Answer telephones, determine nature of call and direct caller to appropriate individual or department.
• Greet visitors and direct to appropriate office and/or resident room
• Issue and collect identification badges as visitors sign in/out.
• Maintain a current file/listing of residents by name and room number, emergency phone numbers of on-call personnel, department extensions, key personnel, etc.
• Manage and track key dates for contracts, renewals and deadlines for a variety of administrative documents.
• Operate copier, office machines, etc., as directed.
• Operate telephone system, transfers, voicemail administration and setup and operate paging system when required.
• Provide directions/information to visitors, guests, residents, sales representatives, etc
• Receive, sort and distribute mail as directed.

Specific Requirements:

• High school diploma or equivalent.
• Must have at least one (1) year experience in a clerical position or successfully completed a secretarial science program from an accredited school/college.
• Previous experience in a similar role preferred but not required.
• Strong attention to detail and ability to follow instructions.
• Ability to work independently and as part of a team in a fast-paced environment.
• Excellent organizational and time management skills.
• Reliable and punctual with a positive attitude and strong work ethic.

Come join our family where We are dedicated to Excellence and Commited to You!.

Requirements:

Employment is contingent upon successful completion of a Florida AHCA Level 2 background screening in accordance with state regulations. https://info.flclearinghouse.com