Receptionist

October Enterprises, Inc; Eaton (OH); Hybrid; USD 19,000 - 23,000; Part time

Benefits offered by this job

Health benefits

401k match

Early Pay via Tapcheck

Employee discounts

PTO & holidays

Referral bonus

Mentorship programs

Upskilling growth

Education loan repayment

Job summary

Greenbriar Care Community in Eaton, OH is seeking a part-time Receptionist to provide front desk support in a healthcare setting. You will greet visitors, manage calls, and assist with administrative tasks to ensure a smooth, welcoming environment.

The ideal candidate has a high school diploma and prior receptionist or customer service experience, preferably in healthcare or senior living. Proficiency with Microsoft Office and strong communication skills are required.

Qualifications

• High school diploma or equivalent required.
• Previous receptionist/administrative/customer service experience preferred, healthcare or senior living setting.
• Excellent communication and organizational abilities; proficient with Office apps.

Responsibilities

• Greet and welcome residents, visitors, and staff in a friendly and professional manner.
• Answer and direct incoming calls; take messages and route promptly.
• Perform general admin duties: filing, copying, scanning; schedule appointments and events.
• Provide exceptional customer service and address inquiries promptly; escalate as needed.
• Monitor front desk safety; ensure visitor sign-in and HIPAA/compliance awareness.

Skills

Excellent verbal and written comms

Strong organizational skills

Office equipment proficiency

Microsoft Office Suite knowledge

Multi-tasking ability

Education

High school diploma or equivalent

Tools

Office equipment (phones, copiers, computers)

Job description

Job DetailsJob Location: Greenbriar Care Community - Eaton, OH 45320Position Type: Part-TimeEducation Level: NoneSalary Range: $14.00 - $17.00 HourlyTravel Percentage: NoneJob Shift: Any

The Receptionist is responsible for providing front desk support in a healthcare, long-term care, or assisted living facility. This role involves greeting visitors, residents, and staff, managing phone calls, and providing excellent customer service. The Receptionist ensures smooth operations of the front desk by managing administrative tasks, directing visitors to the appropriate areas, and assisting with general inquiries. The position plays a key role in creating a welcoming and professional atmosphere for everyone who enters the facility.

Key Responsibilities:

Greeting and Reception:

• Greet and welcome residents, visitors, and staff in a friendly and professional manner.
• Direct visitors to the appropriate departments, offices, or resident areas as needed.
• Ensure that all visitors sign in and follow facility protocols for safety and security.
• Assist residents and visitors with inquiries and provide information about the facility and services.

Phone and Communication Management:

• Answer and direct incoming phone calls in a polite and professional manner.
• Take messages and ensure that they are communicated promptly to the appropriate individuals or departments.
• Respond to general inquiries and provide information as needed, or direct calls to the appropriate person.
• Manage and distribute incoming mail and packages to the correct recipients.

Administrative Support:

• Perform general administrative duties, such as filing, faxing, copying, and scanning documents.
• Assist with scheduling appointments, meetings, and events as requested by staff or management.
• Help maintain records, including visitor logs, and ensure proper documentation of front desk activities.
• Order office supplies and maintain a well-organized and tidy reception area.

Customer Service:

• Provide exceptional customer service to residents, visitors, and staff, ensuring that their needs are met and inquiries are addressed promptly.
• Handle any concerns or complaints in a calm and courteous manner, escalating issues to the appropriate staff when necessary.
• Build positive relationships with residents and their families, offering assistance and support when needed.

Safety and Security:

• Monitor and ensure that safety protocols are followed at the front desk, including visitor sign-in and compliance with facility policies.
• Report any security concerns or suspicious activities to management or security personnel.
• Ensure the confidentiality of sensitive information in accordance with facility policies and regulations, including HIPAA when applicable.

Qualifications

Education:

High school diploma or equivalent required.

Experience:

Previous experience in a receptionist, administrative, or customer service role is preferred, especially in a healthcare or senior living setting.

Skills:

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with basic office equipment, such as phones, copiers, and computers.
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and basic data entry.
• Ability to handle multiple tasks in a busy environment while maintaining a positive and professional demeanor.

People-Centered Rewards:

• Health benefits including Medical, Dental & Vision
• 401k with company match
• Early Pay via Tapcheck!
• Employee Perks & Discount program
• PTO + Company Holidays + Floating Holidays
• Referral Bonus Program
• Mentorship Programs
• Internal/Upskilling Growth Opportunities
• Continued Education Loan Repayment Program powered by Clasp