Receptionist

Woods Basement Systems, Inc.; Collinsville (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify in Collinsville, IL is seeking a friendly receptionist/administrative assistant to be the daily voice of the company. You will cheerfully handle the main phone line, transfer calls, and support office operations.

The role requires basic data entry, strong customer service, and reliable on-site presence. Prior experience with multi-line phones and office software is helpful. High school diploma or GED preferred.

Qualifications

• Knowledge of customer service principles and practices.
• Proficient in PC and software usage.
• Strong verbal communication skills.
• Ability to read, write and speak English.

Responsibilities

• Is the “voice” of the company and represents the company by cheerfully answering the main phone line and promptly transferring all calls to the appropriate person/queue.
• Process outgoing mail and packages.
• Maintain office inventory and order office supplies weekly.
• Performs a variety of administrative tasks for the company as needed.
• Provides customers with a remarkable experience.
• Regular, reliable on-site attendance.

Skills

Customer service

Phone system

Verbal communication

English proficiency

Data entry

Office software

Multitasking

Education

High school diploma or GED

Tools

Phone system

Job description

POSITION SUMMARY

Cheerfully answers the main phone line for the company and promptly transfers all calls to the appropriate person/que. Supports the company’s management, purpose, mission, and values.

ESSENTIAL JOB FUNCTIONS

1. Is the “voice” of the company and represents the company by cheerfully answering the main phone line and promptly transferring all calls to the appropriate person/que.

2. Process outgoing mail and packages.

3. Maintain office inventory and order office supplies weekly.

4. Performs a variety of administrative tasks for the company as needed.

5. Provides customers with a remarkable experience.

6. Regular, reliable on-site attendance.

NECESSARY KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

1. Knowledge of customer service principles and practices.
2. Skill in operating a personal computer and programs.
3. Skill in verbal communication.
4. Ability to understand, speak, read, and write in English.
5. Ability to handle a variety of tasks.
6. Ability to perform accurate data entry.
7. Warmth, cheerfulness, can-do attitude, urgency, and positivity!
8. Possess talent and personal traits:

• Communication Motivation
• Customer Focus Planning & Organization
• Detail Orientation Self-Management
• Diplomacy & Tact Stress Management
• Empathetic Outlook Teamwork
• Interpersonal Skills

EDUCATION AND EXPERIENCE

1. High school diploma or GED preferred;
2. Some experience with a multi-line phone system;
3. 1+ years of experience in customer service; or,
4. A combination of education and experience that illustrates a proven track record in this field.

PHYSICAL REQUIREMENTS 0-24% 25-49% 50-74% 75-100%

Detect/recognize information in written materials and on computer screen

X

Communicate accurately on the telephone and in person with others

X

Move about/Traverse

X

Accurately operate a computer and calculator

X

Ascend/Descend/Move self to lower position to inspect items under, on, or close to floor level

X

Ability to drive a vehicle

X

Ability to enter and work in a crawlspace

X

Ability to travel overnight, up to 5 days a week

X

PHYSICAL DIMENSIONS FOR LIFTING, CARRYING, PUSHING, PULLING

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Job involves maintaining a stationary position most of the time. Jobs are sedentary if moving about is required only occasionally.

NOTE: The statements herein are intended to describe the general nature and level of work being performed by employees assigned to this position. Such statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of this position. All employees are requested to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor. Employees may also be required to work in excess of normal working hours as workloads and seasonal activities necessitate. This document is subject to change at any time without notice.