Receptionist

The Salvation Army USA Eastern Territory; Cincinnati (OH); On-site; USD 18,000 - 24,000; Part time

Job summary

The Salvation Army Cincinnati West Side Corps is seeking a part-time Receptionist to be the first point of contact and provide essential administrative, organizational, and communications support for daily operations.

You will handle emails, calls, calendar management, and coordinate events and donations with the Emergency Assistance provider, assisting Corps Officers and visitors with professionalism and courtesy.

Qualifications

• High School Diploma required.
• Experience in an office, administrative, or customer service role preferred.
• Experience working with people is important.
• Proficiency in Word, Excel, and Outlook is expected.
• Strong organizational and communication skills are essential.
• Ability to maintain confidentiality and professionalism; Spanish is a plus.

Responsibilities

• Report to the Corps Officers upon clocking in for daily responsibilities.
• Participate in daily briefings and end-of-day debriefings with the Corps Officers.
• Provide direct administrative support to the Corps Officers.
• Compose, send, receive, and organize emails on behalf of the officers.
• Answer, screen, and route all incoming phone calls.
• Greet and assist all visitors in a warm, professional, and respectful manner.
• Maintain the corps calendar and schedule appointments, meetings, and room usage.
• Coordinate scheduling and donations with Emergency Assistance (E.A.) provider.
• Communicate corps programs, events, and updates to visitors and callers.
• Track, log, and organize all donations and issue receipts when appropriate.
• Maintain office and donation room organization, filing systems, and basic recordkeeping.
• Prepare basic reports and summaries for the Corps Officers as requested.
• Perform any other duties assigned by Corps Officers to help support the mission and operations of the Corps

Skills

Office experience

Customer service

Communication skills

Confidentiality

Spanish language

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Overview

DEPARTMENT: Administrative

SUPERVISES: N/A

STATUS: Non-Exempt (25-29 hours)

SCHEDULE: Weekdays 9:00 am – 2:30 pm (30min lunch)

FUNCTION: The Receptionist serves as the first point of contact for The Salvation Army Cincinnati West Side Corps and plays a vital role in supporting the Corps Officers. This position provides administrative, organizational, and communication support to ensure the smooth daily operations of the corps. The individual in this role will assist with office organization, scheduling, email communication, reporting, and coordination of corps events and activities.

Responsibilities

PRIMARY DUTIES AND RESPONSIBILITIES

• Report to the Corps Officers upon clocking in for daily responsibilities
• Participate in daily briefings and end-of-day debriefings with the Corps Officers
• Provide direct administrative support to the Corps Officers
• Compose, send, receive, and organize emails on behalf of the officers
• Answer, screen, and route all incoming phone calls
• Greet and assist all visitors in a warm, professional, and respectful manner
• Maintain the corps calendar and schedule appointments, meetings, and room usage
• Coordinate scheduling and donations with Emergency Assistance (E.A.) provider
• Communicate corps programs, events, and updates to visitors and callers
• Track, log, and organize all donations and issue receipts when appropriate
• Maintain office and donation room organization, filing systems, and basic recordkeeping
• Prepare basic reports and summaries for the Corps Officers as requested
• Perform any other duties assigned by Corps Officers to help support the mission and operations of the Corps

Qualifications

MINIMUM QUALIFICATIONS

• High School Diploma
• Experience in an office, administrative, or customer service role preferred.
• Experience working with people
• Proficiency in Microsoft Word, Excel, and Outlook
• Strong organizational and communication skills
• Ability to maintain confidentiality and professionalism
• Spanish language skills are a plus

The Salvation Army’s Mission StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church.Its message is based on the Bible. Its ministry is motivated by the love of God.Its mission is to preach the gospel of Jesus Christand to meet human needs in His name without discrimination.