Receptionist

Ohio Living; Cincinnati (OH); On-site; USD 17,000 - 22,000; Full time

Job summary

Ohio Living is seeking a friendly Receptionist to provide clerical support at our Cincinnati location. You will answer phones, greet visitors, and assist with daily office tasks to keep operations running smoothly.

Qualifications include a high school diploma, at least six months of admin experience, fast typing (50 wpm), and proficiency with Windows and Microsoft Office. You’ll work with residents, staff, and guests in a professional environment.

Qualifications

• High school diploma or equivalent required.
• Six months experience in an administrative/clerical position required.
• Experience with a multi-line telephone system required.
• Must be able to type a minimum of 50 words per minute.
• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

Responsibilities

• Answers the multi-line telephone system and directs calls to proper departments and staff.
• Greet visitors, verify who is entering the building, and manage the sign-in log.
• Perform general administrative duties (typing, filing, copying).
• Complete Daily Huddle information for the location.
• Complete Channel 2 broadcast information and gift shop inventory/cash flow when applicable.
• Schedule chapel and set up the room as needed; maintain business office files.

Skills

Administrative/clerical

Multi-line phone system

Typing 50 wpm

Windows & MS Office

Communication

Education

High school diploma or equivalent

Tools

Office equipment

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

Our intention is to haveemployees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness,contributing to efficiencies, streamliningprocesses, beingdependable,sparking creativity or something else,the demonstration ofHOW you do your job is just as important as WHAT you do in your job.

Alongsideour valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcareorthoseembracingthe next chapter of their lives.Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Receptionist provides reception desk and clerical support for an assigned location by answering the multi-line telephone system and greeting visitors in a pleasant and welcoming manner.

Essential Activities and Tasks

Operations Management - 50%

• Answers the multi-line telephone system and directs calls to proper departments and/or staff.

• Monitors main entrance, greets visitors, verifies who is entering the building, maintains the sign-in log for visitors, volunteers, and vendors, and then directs them to the appropriate staff member, department, office, or resident room.

• Calmly handles all emergencies with resident alert alarms, fire alarms, etc.

• Maintains and updates resident directory, emergency phone contacts, department extensions, key personnel, etc. on a daily basis.

• Receives, sorts, and distributes mail as directed. Updates resident mail card file/list for forwarding purposes.

Customer Relations and Service Delivery - 30%

• Interfaces directly with the public greeting and directing visitors in a pleasant and professional manner.

• Listens and responds to the needs of residents and staff members.

Administration and Reporting - 20%

• Assists with administrative duties as directed, including typing, filing, copying, etc.

• Completes the Daily Huddle information for the location.

• Completes the Channel 2 broadcast information, if applicable.

• Completes the gift shop inventory and cash flow, if applicable.

• Schedules the chapel and sets up the room as needed, if applicable.

• Maintains files of the business office, if applicable.

• Sells lunch tickets coordinating additional guests with the Culinary and Nutritional Services Department, if applicable.

• Inputs beauty shop charges, if applicable.

• Tracks garage space rental, if applicable.

• Dispatches security, if needed and applicable.

All other duties as assigned.

Qualifications

Education

• High school diploma or equivalent required.

Experience

• Six months experience in an administrative/clerical position required.

• Experience with a multi-line telephone system required.

• Must be able to type a minimum of 50 words per minute.

• Knowledge of office machines, equipment, and procedures required.

• Proficiency with Windows, Microsoft Office (Word, Excel, PowerPoint), and the internet required.

Other Requirements

• Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements

• Sitting - Up to 8 hours/day

• Standing - Up to 2 hours/day

• Walking - Up to 2 hours/day

• Lifting, transferring, pushing or pulling residents/patients or equipment/supplies - Up to 25 pounds

• Work weekends, evenings, and holidays - Required as scheduled

• Subject to residents/patients with various disease processes - Occasional

• Risk Category for Exposure to Bloodborne Diseases - III