Receptionist

The Alden Network; Aurora (IL); On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Paid Holidays

Paid Sick Time

Paid Time Off

Retirement / Pension Plan

Health Insurance

Dental Insurance

Life Insurance

Vision Insurance

Job summary

The Alden Network in Aurora, IL is seeking a part-time Office Administrator to direct the overall office operations within the Medical Records department. The role requires flexibility to work evenings, some mornings, weekends, and holidays as needed, with a casual schedule under 17 hours per week.

Responsibilities include reviewing policies, coordinating reception, recruiting and scheduling staff, and maintaining files and reports.

Qualifications

• High school education or equivalent; some college preferred.
• Knowledge of administrative practices, procedures, and guidelines.
• Accurate typing, filing and record keeping skills.
• Good communication skills.
• Must be able to read, write and speak the English language clearly.
• Ability to make independent decisions when circumstances warrant and stay calm during emergencies.
• Able to deal tactfully with residents, family members, visitors, personnel, government agencies, and the general public.
• Leadership and supervisory abilities; able to work harmoniously with staff.
• Patience, tact, a cheerful disposition, and enthusiasm.

Responsibilities

• Review department policies and procedures annually for revisions and make recommendations to the Administrator.
• Meet with the receptionist to identify and correct problem areas and improve service.
• Recruit, interview, and select personnel with Administrator approval.
• Schedule department work hours and assignments to expedite work.
• Complete timely performance evaluations.
• Make daily rounds of reception to ensure duties are performed correctly.
• Answer phone promptly and relay messages to proper individuals.
• Greet and direct visitors to sign in.
• Type, file, copy materials and maintain all files and supplies.
• Prepare reports and correspondence as needed by the Administrator.
• Receive, sort, direct mail and fax information.
• Send reports to appropriate agencies.
• Maintain cordial relationships with residents, staff, public agencies, visitors and callers.
• Perform other related duties as assigned.

Skills

Strong leadership

Excellent communication

English literacy

Independent decision making

Customer service

Education

High school education or equivalent; some college preferred.

Job description

JOB SUMMARY

Candidates must be flexible with hours, must be able to work evenings, some mornings as needed, and weekends. Will be required to work holidays. This is a Casual position, less than 17 hrs a week.

• Responsible to direct the overall office operations. Directs, plans, coordinates, and administers the overall operation of the Medical Records department.

QUALIFICATIONS

• High school education or equivalent; some college preferred.
• Must be knowledgeable of administrative practices, procedures, and guidelines.
• Accurate typing, filing and record keeping skills.
• Good communication skills.
• Must be able to read, write and speak the English language in an understandable manner.
• Must possess the ability to make independent decisions when circumstances warrant such action and to remain calm during emergency situations.
• Must possess the ability to deal tactfully with residents, family members, visitors, personnel, government agencies/personnel, and general public.
• Must possess leadership and supervisor's ability and willingness to work harmoniously with other personnel.
• Must have patience, tact, a cheerful disposition, and enthusiasm.

PHYSICAL REQUIREMENTS

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met.
• Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, visitors, personnel, and support agencies.
• Must be in good general health and demonstrate emotional stability.
• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people.
• May be required to lift and move equipment and supplies, etc., in excess of fifty (50) pounds throughout the workday.
• Must have a pleasant speaking voice.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including exposure to the (HIV) AIDS and Hepatitis B viruses.

ESSENTIAL FUNCTIONS

Review the department's policy and procedure manual, Job Descriptions, cleaning schedules, etc., at least annually for revisions and make recommendations to the Administrator.

• Follow established departmental policies and procedures, including appropriate dress code.
• Meet with the receptionist on a regularly scheduled basis to assist in identifying and correcting problem areas, and/or the improvement of service.
• Recruit, interview, and select personnel with the approval of the Administrator (if applicable).
• Schedule department work hours, personnel, work assignments, etc., to expedite work (if applicable).
• Complete performance evaluations timely (if applicable).
• Make daily rounds of reception area to assure that reception personnel are performing required duties and to assure that appropriate reception procedures are being followed (if applicable).
• Answer the telephone promptly and politely, screen all incoming calls according to facility policy. Take messages and relay them promptly to the proper individual.
• Greet and direct all visitors to sign in.
• Type, file, copy materials and maintain all files, records equipment, and supply items as assigned.
• Prepare reports, assignments and correspondence as needed and directed by Administrator.
• Receive, sort, direct mail, and fax information.
• Send reports to appropriate agencies as required.
• Maintain cordial relationships with all residents, staff, public agencies, visitors, and callers.
• Perform other related duties as assigned.

GENERAL BENEFITS

• Paid Holidays
• Paid Sick Time
• Paid Time Off
• Retirement / Pension Plan
• Health Insurance
• Dental Insurance
• Life Insurance
• Vision Insurance