Receiving Specialist II

Colonial Group; Vandalia (IL); On-site; USD 35,000 - 40,000; Full time

Benefits offered by this job

Medical plans

Dental Insurance

Vision Insurance

Company 401(k) Plan

Paid Time Off

Company Holidays

Job summary

Odyssey Logistics in Vandalia, IL is seeking a Receiving Specialist II to join our warehouse team. You will be responsible for receiving, verifying, documenting, and maintaining accurate records of incoming shipments, ensuring accuracy against manifests and orders.

You will enter data into SAP or WhiBoard and the P21 system, generate shipping and receiving documents, and help maintain inventory integrity while adhering to safety standards in a warehouse/production environment.

Qualifications

• High school diploma or equivalent.
• GMP/HACCP knowledge a plus.
• Barcode scanner knowledge preferred.
• Strong attention to detail and accuracy.
• Ability to read, write, and comprehend English.
• Strong communication and teamwork skills.

Responsibilities

• Receive incoming materials and verify contents against manifests, invoices, and orders.
• Inspect products for damage; photograph damaged materials when necessary.
• Enter received materials into SAP or WhiBoard and the P21 system; maintain records.
• Prepare and file shipping/receiving documents and record shipment details.
• Print and apply labels; use barcode scanners to process shipments; follow safety procedures.

Skills

Attention to detail

Communication

Teamwork

Reading & writing English

Time management

Barcode scanners

Education

High school diploma or equivalent

Tools

SAP

WhiBoard

P21 system

Job description

Receiving Specialist II

Vandalia, IL

About Odyssey Logistics

Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world.

Today, Odyssey supports more than 6,000 customers globally, delivering scalable, data-driven solutions across complex supply chains. What started with a single client has grown into a dynamic, evolving organization focused on performance, precision, and long-term partnership.

What Sets Us Apart

Our work is complex, fast moving, and highly collaborative. Success here requires people who think strategically, operate with urgency, and navigate across functions to solve real business challenges. We value individuals who take ownership, challenge the status quo, and turn insight into action.

Our culture is grounded in five core values: Win Together, Innovate Boldly, Drive Results, Customer Centric, and Guide with Care.

At Odyssey, you are not just part of a company; you are part of building what comes next.

The Role

Work Model: Onsite – Warehouse/Production Environment
Work Schedule: Approximately 40 hours per week; overtime required as scheduled
Travel Requirements: None
Supervisory Responsibilities: No

Base Pay Range: $17.00 – $17.50 per hour
Reports to: Manager, Wagner Street Operations
Safety-Sensitive Role: Yes

Summary / Primary Role

The Receiving Specialist II is responsible for receiving, verifying, documenting, and maintaining accurate records of incoming shipments. This role compares incoming materials against manifests, invoices, and orders, enters receiving information into customer and internal systems, prepares shipping and receiving documentation, and identifies and documents damaged or discrepant products.

What You'll Do

We are seeking a detail-oriented and dependable Receiving Specialist II to support accurate and efficient warehouse receiving operations while maintaining high standards for documentation, safety, and inventory control.

• Receiving & Inspection
  • Receive incoming materials and verify shipment contents against manifests, invoices, orders, and other records.
  • Inspect products for damage or issues and photograph damaged materials when necessary.
  • Assist the Receiving Specialist I with receiving products during periods of increased workload.
  • Support other areas of the department as needed.
• Documentation & Data Entry
  • Enter received materials into customer systems such as SAP or WhiBoard.
  • Receive materials into the P21 system and maintain accurate shipment records.
  • Prepare work orders, bills of lading, shipping orders, and other documents used to route materials.
  • Record shipment information such as weight, charges, space availability, damages, and discrepancies for reporting and recordkeeping.
• Labeling & Warehouse Operations
  • Print and apply labels or relabel products when applicable.
  • Assist with organizing and routing received materials.
  • Use barcode scanners and warehouse technology to accurately process incoming shipments.
  • Follow established warehouse procedures and safety requirements.
• Safety & Team Support
  • Maintain a safe and organized warehouse/production environment.
  • Communicate effectively with team members and other departments.
  • Support departmental operations and perform additional duties and projects as assigned.

What You Bring

• High school diploma or equivalent.
• No related work experience required.
• Good Manufacturing Practices (GMP) knowledge preferred.
• Food Safety and Defense / HACCP knowledge preferred.
• Knowledge and ability to work with barcode scanners preferred.
• Strong attention to detail and accuracy.
• Ability to read, write, and comprehend English.
• Strong communication and interpersonal skills.
• Ability to work effectively as part of a team.
• Strong time-management and organizational skills.
• Reliable, punctual, professional, and accountable.
• Comfortable working in a warehouse/production environment.

Compensation & Schedule Details

Base Pay Range: $17.00 – $17.50 per hour
Bonus Eligible: Not specified
Commission Eligible: No

No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Safety-Sensitive Position

This is a safety-sensitive position.

Work Environment & Physical Requirements

This position operates in a warehouse/production environment with exposure to airborne particles such as dust, shavings, odors, and fumes, along with temperature and noise fluctuations and varying vibration levels.

The role routinely uses barcode readers, scanning devices, computers, label-making software, and supply chain software. Employees must be able to frequently grasp, pick, and pinch and may operate equipment such as pallet jacks. The position requires the ability to push, pull, lift, and carry up to 50 pounds, as well as occasionally sit, climb, balance, stoop, kneel, crawl, crouch, bend, and perform other physical activities required in the warehouse environment.

Benefits

We offer a comprehensive and competitive compensation and benefits package, including:

• A choice of medical plans with FSA and HSA options
• Dental Insurance
• Vision Insurance
• Company-paid Life and Disability Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and Company Holidays
• Employee Assistance Program
• Company Health & Wellness Program
• Discounts with Preferred Vendors

At Odyssey, we believe the best ideas come from people with different skills, experiences, and perspectives. We welcome applicants from all backgrounds and evaluate every candidate based on the qualifications needed for the role, while also valuing the unique strengths, curiosity, and fresh thinking each person brings. Our commitment to inclusion helps fuel innovation and enables us to deliver smarter, more creative solutions for our customers. We are proud to be a workplace where everyone is treated with respect, given equal opportunity to succeed, and encouraged to contribute in meaningful ways.

Visit us at: Odyssey Logistics Careers