Receiving Specialist II

Odyssey Logistics; Vandalia (IL); On-site; USD 23,000 - 24,000; Full time

Benefits offered by this job

Medical plans with FSA/HSA

Dental Insurance

Vision Insurance

Company-paid Life Insurance

401(k) with Company Match

Paid Time Off

Job summary

Odyssey Logistics is seeking a Receiving Specialist II for our Vandalia, IL warehouse. The role focuses on receiving, verifying, and documenting shipments, while ensuring accurate data entry into SAP, WhiBoard, and P21 systems.

You will prepare bills of lading and related documents, inspect for damage, and help organize warehouse processes. The position is onsite with a 40-hour workweek, overtime as scheduled, and no travel.

Qualifications

• High school diploma or equivalent required.
• GMP knowledge preferred.
• Food Safety/HACCP knowledge preferred.
• Ability to read, write, and comprehend English.
• Strong attention to detail and accuracy.
• Strong communication and interpersonal skills.

Responsibilities

• Receive incoming materials and verify against manifests, invoices, and orders.
• Enter receiving information into SAP/WhiBoard and P21; maintain shipment records.
• Prepare shipping/receiving documents and record weights, charges, and discrepancies.
• Print and apply labels; assist with organizing and routing materials.
• Follow warehouse safety procedures and support department with additional duties.

Skills

Attention to detail

Communication skills

Team player

Time management

Organizational skills

Reliability

Education

High school diploma or equivalent

Tools

SAP

WhiBoard

P21 system

Barcode scanners

Job description

About Odyssey Logistics

Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world.

Vandalia, IL

Odyssey Logistics is a global logistics and supply chain partner helping businesses optimize performance through fully integrated, end-to-end solutions. We connect transportation, technology, and expertise across a broad network of services including 3PL and 4PL managed services, multimodal and intermodal transport, warehousing, trucking, Jones Act Ocean, and customs brokerage, ensuring goods move reliably, efficiently, and intelligently around the world.

Today, Odyssey supports more than 6,000 customers globally, delivering scalable, data-driven solutions across complex supply chains. What started with a single client has grown into a dynamic, evolving organization focused on performance, precision, and long-term partnership.

What Sets Us Apart

Our work is complex, fast moving, and highly collaborative. Success here requires people who think strategically, operate with urgency, and navigate across functions to solve real business challenges. We value individuals who take ownership, challenge the status quo, and turn insight into action.

Our culture is grounded in five core values: Win Together, Innovate Boldly, Drive Results, Customer Centric, and Guide with Care.

At Odyssey, you are not just part of a company; you are part of building what comes next.

The Role

Work Model: Onsite – Warehouse/Production Environment
Work Schedule: Approximately 40 hours per week; overtime required as scheduled
Travel Requirements: None
Supervisory Responsibilities: No
Base Pay Range: $17.00 - $17.50 per hour
Reports to: Manager, Wagner Street Operations
Safety-Sensitive Role: Yes

The Receiving Specialist II is responsible for receiving, verifying, documenting, and maintaining accurate records of incoming shipments. This role compares incoming materials against manifests, invoices, and orders, enters receiving information into customer and internal systems, prepares shipping and receiving documentation, and identifies and documents damaged or discrepant products.

What You'll Do

• Receiving & Inspection
  • Receive incoming materials and verify shipment contents against manifests, invoices, orders, and other records.
  • Inspect products for damage or issues and photograph damaged materials when necessary.
  • Assist the Receiving Specialist I with receiving products during periods of increased workload.
  • Support other areas of the department as needed.
• Documentation & Data Entry
  • Enter received materials into customer systems such as SAP or WhiBoard.
  • Receive materials into the P21 system and maintain accurate shipment records.
  • Prepare work orders, bills of lading, shipping orders, and other documents used to route materials.
  • Record shipment information such as weight, charges, space availability, damages, and discrepancies for reporting and recordkeeping.
• Labeling & Warehouse Operations
  • Print and apply labels or relabel products when applicable.
  • Assist with organizing and routing received materials.
  • Use barcode scanners and warehouse technology to accurately process incoming shipments.
  • Follow established warehouse procedures and safety requirements.
• Safety & Team Support
  • Maintain a safe and organized warehouse/production environment.
  • Communicate effectively with team members and other departments.
  • Support departmental operations and perform additional duties and projects as assigned.

What You Bring

• High school diploma or equivalent.
• No related work experience required.
• Good Manufacturing Practices (GMP) knowledge preferred.
• Food Safety and Defense / HACCP knowledge preferred.
• Knowledge and ability to work with barcode scanners preferred.
• Strong attention to detail and accuracy.
• Ability to read, write, and comprehend English.
• Strong communication and interpersonal skills.
• Ability to work effectively as part of a team.
• Strong time-management and organizational skills.
• Reliable, punctual, professional, and accountable.
• Comfortable working in a warehouse/production environment.

Compensation & Schedule Details

Base Pay Range: $17.00 - $17.50 per hour

Bonus Eligible: Not specified

Commission Eligible: No

No relocation allowance will be considered unless specifically addressed. All applicants must be currently authorized to work in the United States.

Safety-Sensitive Position

This is a safety-sensitive position.

Work Environment & Physical Requirements

This position operates in a warehouse/production environment with exposure to airborne particles such as dust, shavings, odors, and fumes, along with temperature and noise fluctuations and varying vibration levels.

The role routinely uses barcode readers, scanning devices, computers, label-making software, and supply chain software. Employees must be able to frequently grasp, pick, and pinch and may operate equipment such as pallet jacks. The position requires the ability to push, pull, lift, and carry up to 50 pounds, as well as occasionally sit, climb, balance, stoop, kneel, crawl, crouch, bend, and perform other physical activities required in the warehouse environment.

Benefits

• A choice of medical plans with FSA and HSA options
• Dental Insurance
• Vision Insurance
• Company-paid Life and Disability Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and Company Holidays
• Employee Assistance Program
• Company Health & Wellness Program
• Discounts with Preferred Vendors

At Odyssey, we believe the best ideas come from people with different skills, experiences, and perspectives. We welcome applicants from all backgrounds and evaluate every candidate based on the qualifications needed for the role, while also valuing the unique strengths, curiosity, and fresh thinking each person brings. Our commitment to inclusion helps fuel innovation and enables us to deliver smarter, more creative solutions for our customers. We are proud to be a workplace where everyone is treated with respect, given equal opportunity to succeed, and encouraged to contribute in meaningful ways.

Visit us at:

Odyssey Logistics Careers

Odyssey does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.