Receiving Specialist

Capitol Distributing; Caldwell (ID); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid Time Off (PTO)

Holiday pay

401k with company match

Medical benefits

Dental, Vision, Disability Insurance

Tuition reimbursement

Employee referral bonus

Performance bonuses

Merit pay increases

Job summary

Capitol Distributing is in Caldwell, Idaho. The Receiving Specialist contributes to accurate, organized warehouse receiving operations, coordinating incoming shipments with drivers and internal teams while maintaining precise records.

The position requires attention to detail, strong communication, and comfort with computer systems. Full-time hours apply, with a schedule that includes early morning shifts and Sunday coverage.

Qualifications

• High school diploma or equivalent required.
• 2+ years of experience in warehouse administration, receiving, logistics, inventory control, shipping/receiving, or a related administrative role preferred.
• Experience with purchase orders, packing slips, invoices, and data entry preferred.
• Experience communicating with drivers, carriers, vendors, and internal departments in a professional manner.
• Experience using computer systems and Microsoft Office applications, with accurate data entry and retrieval.

Responsibilities

• Verify packing slips, quantities, item numbers, and other receiving documentation against purchase orders to ensure accuracy.
• Receive and accurately document incoming shipments in accordance with established procedures and company standards.
• Maintain accurate and organized receiving records, documentation, and related files.
• Coordinate carrier schedules and shipments with customers, carriers, and internal departments to support efficient warehouse operations.
• Manage the driver check-in process and provide direction to incoming carriers.
• Process and document payments received from drivers for unloading fees per procedures.
• Support daily Warehouse Receiving operations and maintain an organized receiving process.
• Review receiving and shipment documentation for completeness, accuracy, and SOP compliance.
• Communicate missing or inaccurate documentation to leaders for resolution.
• Reconcile receiving documentation with Accounts Payable to support invoice processing and payment.
• Maintain accurate information in internal systems and ensure timely receiving transactions.
• Prepare daily/weekly/monthly/annual KPI reports as required.
• Communicate with warehouse personnel, drivers, customers, Procurement, AP, and other teams to resolve issues.

Skills

Detail-oriented

Effective communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

ERP systems

Job description

Capitol Distributing, 1920 S. KCID Rd., Caldwell, Idaho, United States of America

Job Description

Posted Thursday, August 13, 2026 at 6:00 AM

About Capitol: Capitol Distributing is the largest convenience wholesale distributor in Idaho. Founded in 1983, Capitol delivers to retailers across the Western United States from its 300,000 square foot distribution center in Caldwell, Idaho.

The Receiving Specialist plays a key role in keeping warehouse receiving operations accurate, organized, and running efficiently. The role is responsible for coordinating incoming shipments, checking in drivers, verifying purchase orders and receiving documentation, maintaining accurate system records, and resolving discrepancies in partnership with Procurement, Accounts Payable, carriers, and warehouse teams. The ideal candidate is detail-oriented, organized, comfortable working with computer systems and documentation, and able to communicate effectively in a fast-paced warehouse environment.

Schedule: Full-time.
Monday - Thursday 5:00 am - 1:30 pm.
Sundays 7:00 am - 3:30 pm.
Duties/Responsibilities:

• Verify packing slips, quantities, item numbers, and other receiving documentation against purchase orders to ensure accuracy.
• Receive and accurately document incoming shipments in accordance with established procedures and company standards.
• Maintain accurate and organized receiving records, documentation, and related files.
• Coordinate carrier schedules and shipments with customers, carriers, and internal departments to support efficient warehouse operations.
• Manage the driver check-in process and provide appropriate direction and assistance to incoming carriers.
• Process and document payments received from drivers for applicable unloading fees in accordance with company procedures.
• Support daily Warehouse Receiving operations and assist in maintaining an efficient and organized receiving process.
• Review of receiving and shipment documentation for completeness, accuracy, and compliance with company Standard Operating Procedures (SOPs).
• Proactively identify and communicate missing, incomplete, or inaccurate documentation to department leaders and the Procurement team for resolution.
• Research and reconcile receiving documentation in collaboration with Accounts Payable to support accurate invoice processing and payment.
• Maintain accurate information within internal systems and ensure receiving transactions are entered timely and accurately.
• Prepare and complete daily, weekly, monthly, and annual Key Performance Indicator (KPI) reports as required.
• Communicate effectively with warehouse personnel, drivers, customers, Procurement, Accounts Payable, and other internal teams to resolve receiving and documentation issues.
  

Skills/ Qualifications:

• High school diploma or equivalent required.
• 2+ years of experience in warehouse administration, receiving, logistics, inventory control, shipping/receiving, or a related administrative role preferred.
• Experience working with purchase orders, packing slips, invoices, receiving documentation, and data entry preferred.
• Experience communicating with drivers, carriers, vendors, and internal departments in a professional manner.
• Experience using computer systems and Microsoft Office applications, with the ability to accurately enter, maintain, and retrieve information.
• Experience with warehouse management, inventory, or ERP systems is preferred.
• Effective verbal and written communication.
• 15 (120 hours) Days Paid Time Off Annually
• Six Paid Company Holidays Annually
• 4% Company Match- 401k Retirement Plans
• Medical Benefits Plans & Health/Flex Saving Accounts
• Dental, Vision, and Disability Insurance
• (15% off purchases, $.20 cents off fuel- per gallon)
• Annual $5,250 Tuition Reimbursement
• Scholarship and Financial Assistance Programs
• On Demand Pay & Pay-cards
• $500 Employee Referral Bonus
• Up to $2,000 a year in performance bonuses
• Annual Merit Pay Increases

Working Conditions:

• Full-time, on-site position in a fast-paced warehouse environment requiring a high level of accuracy, attention to detail, and effective time management.
• Work is primarily performed in an office setting within the warehouse, with periodic work on the warehouse floor and in the Transportation Yard.
• Regular communication and coordination with employees, drivers, carriers, customers, and internal departments through in-person interactions, telephone, radio, and email.
• Work may require exposure to varying warehouse temperatures and conditions for limited periods of time.
• Ability to safely lift and move materials weighing up to 50 pounds, as required by business operations.
• Position requires the ability to frequently stand, walk, bend, kneel, reach, and stretch as necessary to perform essential job functions.
• Employees are expected to follow all applicable safety procedures, company policies, and warehouse requirements while performing job duties.

Capitol Distributing is an Equal Employment Opportunity Employer and will ensure applicants and employees are given equal opportunities in employment and contracting activities regardless of race, religion, color, national origin, sex, age, disability, or any other protected characteristic. #Zip

Capitol Distributing, 1920 S. KCID Rd., Caldwell, Idaho, United States of America